Guidance on Document Approvals

The University recognizes it may no longer be possible to secure actual signatures on documents. Therefore, until further notice, departments can accept emails from mail.csuchico.edu and csuchico.edu accounts if physical signatures cannot be obtained. This process is solely for internal approvals. No emails may be sent if they contain level 1 or level 2 data(opens in new window), such as social security numbers, medical records, or bank or credit card information.

• If a document only requires an employee’s or student’s signatures, the form can be emailed directly from the employee or student to the appropriate office.
• If a form requires multiple signatures, it will need to be routed via email to each signatory before submitting it to the appropriate office.