Fiscal Year-End Schedule

The Fiscal Year-End Schedule includes deadlines for preparing for the year-end close of the current fiscal year and will be updated as changes are made. Should we need to adjust or edit the Fiscal Year-End Schedule, we will notify you of the change.

2020/21 Fiscal Year-End Schedule (PDF)

Departments included in these deadlines are:

FAR – Financial Accounting & Reporting
AP – Accounts Payable
PURC – Procurement & Contract Services
SFIN – Student Financial Services, Cashiering
BUD – University Budget
PYRL – Payroll Office
PROP – Property Management Office
UA – University Advancement

• MAR

  25
  CHANGES to chartfields, Operating Revenue, Expenses, Travel, or Equipment Expenditures

  5:00 pm - FAR
  These requests may be transmitted via e‐mail to Financial Accounting & Reporting (FAR)
  Note: Transactions from July 2020 through January 2021.

• APR

  23
  REVIEW OPEN ENCUMBRANCES & CLOSE OLD POs
  

  5:00 pm - PURC
  Review open POs (using Insight - Open Commitments Report) that have a date from Fiscal Year 2019/2020 or before for any POs that can be disencumbered/closed where no further activity will occur. Send requests to disencumber by via e-mail to department Procurement Specialist and include the following information:
  -PO #
  -Vendor
  -Amount to disencumber
  

  Unless notified by the department, P&CS will disencumber all 18/19 (or prior) open commitments (encumbrances) and close the PO.

  This action will increase the account balances for consideration as carry-forward into the new year. Special attention should be given to the open encumbrance amount on service orders.

• APR

  27
  CHANGES to chartfields, Operating Revenue, Expenses, Travel, or Equipment Expenditures

  5:00 pm - FAR
  These requests may be transmitted via e‐mail to Financial Accounting & Reporting (FAR)
  Note: Transactions from February 2021.

• APR

  30
  STUDENT PAYROLL EXPENDITURE CORRECTIONS

  5:00 pm - PYRL
  PT-11 forms. PT-11s are used to correct student pay.

• MAY

  03
  NEW YEAR REQUISITIONS

  5:00 pm - PURC
  2021/22 fiscal year will be open in CFS for requisition entry.

Due dates for the remainder of the fiscal year will be posted as they are finalized.