Items We May Request From You
We request documents as required by Federal Student Aid accountability processes. Please follow these guidelines in submitting requested information:
- IMPORTANT: Before submitting all documents, print your name and Chico I.D. on top of each requested item.
- All documents received will be scanned and linked to the student's file.
- Paper documents are retained for one year and then shredded.
- Please submit only copies and keep originals for your records. Only exception: U.S. naturalization papers*.
- Do not send documents by e-mail, as e-mail is not a secure means of communication.
- Items submitted by fax should automatically update your Student Center "To Do List" from "requested" to "received" within 72 hours. If you have any questions after 72 hours, please call us. Please do not resend additional copies unless specifically asked to do so.
- Items submitted by mail or delivered to our office should update your Student Center “To Do List” from “requested” to “received” within five weeks. If you have any questions after five weeks, please contact our office.
- You must submit all requested items on your “To Do List” by June 1st in order to have your file complete before the first fall disbursement.
- Check your Student Center on a weekly basis after your forms show as received. If we need any additional information, it will show up on your “To Do List.” Once the requested items have been reviewed and completed, they will be removed from your “To Do List”. It takes approximately eight weeks to complete your verification after all documents have been received.
- Alien registration card
- Drivers license
- Parents' federal income tax return information
- Proof of U.S. citizenship
- Selective Service registration confirmation
- Social Security card
- Student's federal income tax return information
- Veteran status documentation DD-214
- Verification Worksheet
Alien registration card
Submit a legible copy of your alien registration card, including both front and back. For information on obtaining this document, please visit U.S. Citizenship and Immigration Services. Students who submit an alien registration card must also submit a copy of the DHS Document Verification Request (G-845), available under Forms. The Financial Aid and Scholarship Office will submit this form for processing to U.S. Citizenship and Immigration Services (USCIS).
Drivers License
Submit a legible copy of your valid drivers license. For information on obtaining a California driver license, please visit the California Department of Motor Vehicles.
Parents' Federal Income Tax Return Information
| Academic Year | Tax Information Needed |
|---|---|
| 2011-2012 | 2010 signed federal tax return |
If you have filed your 2010 IRS Federal Tax Return, you may update your FAFSA financial information using the IRS data retrieval tool through www.fafsa.ed.gov by using the “Link to IRS”. You will not be required to submit your tax forms and schedules once our office receives the retrieved unaltered IRS information.
OR
Submit a legible copy of the front and back of your parents' federal income tax return including signatures. Also include a legible copy of all schedules filed with the federal income tax return. Please print the student's name and Chico State ID on each page. State income tax returns are not required. If your parents will not file a federal income tax return, please contact our office. To obtain a copy of your federal tax return, please visit the Internal Revenue Service or call 1-800-829-1040.
| Academic Year | Tax Information Needed |
|---|---|
| 2012-2013 | IRS Data Retrieval through the FAFSA or 2011 Federal Tax Return Transcript |
Use the IRS Data Retrieval Process to submit correct tax information. You will not be required to submit a tax transcript once our office receives the unaltered retrieved IRS information. View IRS Data Retrieval Option for 2012-2013 FAFSA for more information.
OR
If you are unable to use the IRS Data Retrieval Process, you will be required to submit a tax return transcript. To request a transcript, please visit the Internal Revenue Service or call 1-800-908-9946. There is no fee for transcripts. Allow up to 2 weeks for delivery. Do not request delivery directly to our office. Please submit a copy of the tax return transcript with the student's name and Chico State ID printed on each page. Our office can no longer accept copies of your federal tax return beginning the 2012-2013 academic year.
Proof of U.S. citizenship
Provide proof of your U.S. citizenship by submitting a legible photocopy of one of the following:
- U.S. birth certificate from your county Recorder's Office
- U.S. passport, including signature
Be sure to print your full name and Chico State ID on all submitted documents.
*Naturalized citizens should bring original Certificate of Naturalization (not a photocopy) to the Financial Aid and Scholarship Office so that we may photocopy it.
Selective Service registration confirmation
Submit a copy of your Selective Service registration card. Visit the Selective Service System and select "Check a Registration" to print a copy of your registration record. Be sure to print your full name and Chico State ID at the top of the printout.
Social Security Card
Submit a legible copy of your Social Security card. Be sure your card is signed before you make a copy. To obtain a replacement of your Social Security card, visit the Social Security Administration.
Student's signed Federal Income Tax Return
| Academic Year | Tax Return Needed |
|---|---|
| 2011-2012 | 2010 federal tax return |
If you have filed your 2010 IRS Federal Tax Return, you may update your FAFSA financial information using the IRS data retrieval tool through www.fafsa.ed.gov by using the “Link to IRS”. You will not be required to submit your tax forms and schedules once our office receives the retrieved unaltered IRS information.
OR
Submit a legible copy of the front and back of your federal income tax return including signatures. Also include a legible copy of all schedules filed with the federal income tax return. Please print your name and Chico State ID on each page. State income tax returns are not required. If you will not file a federal income tax return, please contact our office. To obtain a copy of your federal tax return, please visit the Internal Revenue Service or call 1-800-829-1040.
| Academic Year | Tax Information Needed |
|---|---|
| 2012-2013 |
IRS Data Retrieval through the FAFSA |
Use the IRS Data Retrieval Process to submit correct tax information. You will not be required to submit a tax transcript once our office receives the retrieved unaltered IRS information. View IRS Data Retrieval Option for 20122-13 FAFSA for more information.
OR
If you are unable to use the IRS Data Retrieval Process, you will be required to submit a tax return transcript. To request a transcript, please visit the Internal Revenue Service or call 1-800-908-9946. There is no fee for transcripts. Allow up to 2 weeks for delivery. Do not request delivery directly to our office. Please submit a copy of the tax return transcript with your name and Chico State ID printed on each page. Our office can no longer accept copies of your federal tax return beginning the 2012-13 academic year.
Veteran status documentation DD-214
Submit a copy of your DD-214, report of separation. To obtain this report, visit veterans information at the National Archives & Records Administration.
Verification Worksheet
Independent students must submit an Independent Verification Worksheet for student (and spouse, if applicable). The Independent Verification Worksheet must be signed by student (and spouse). Dependent students must submit a Dependent Verification Worksheet which requires both parent and student information and signatures. Carefully read instructions for the information requested on the verification worksheet. Do not leave any blanks. If your answer is zero, you must enter "0".