Items We May Request From You
We request documents as required by Federal Student Aid accountability processes. Please follow these guidelines in submitting requested information:
- IMPORTANT: Before submitting all documents, print your name and Chico I.D. on top of each requested item.
- All documents received will be scanned and linked to the student's file.
- Paper documents are retained for one year and then shredded.
- Please submit only copies and keep originals for your records. Only exception: U.S. naturalization papers*.
- If you choose to submit documents by fax, please call our office 10 minutes afterward at 530-898-6451 to confirm receipt and legibility of the fax transmission. Due to the large volume of documents we receive, we will not be able to provide this information if you call at a later time. Please do not resend additional copies.
- Do not send documents by e-mail, as e-mail is not a secure means of communication.
Phone: 530-898-6451
- Alien registration card
- Drivers license
- Parents' signed federal income tax return
- Proof of U.S. citizenship
- Selective Service registration confirmation
- Social Security card
- Student's signed federal income tax return
- Veteran status documentation DD-214
Alien registration card
Submit a legible copy of your alien registration card, including both front and back. For information on obtaining this document, please visit U.S. Citizenship and Immigration Services. Students who submit an alien registration card must also submit a copy of the DHS Document Verification Request (G-845), available under Printable Forms. The Financial Aid and Scholarship Office will submit this form for processing to U.S. Citizenship and Immigration Services (USCIS).
Drivers License
Submit a legible copy of your valid drivers license. For information on obtaining a California driver license, please visit the California Department of Motor Vehicles.
Parents' signed federal income tax return
| Academic Year | Tax Return Needed |
|---|---|
| 2009-2010 | 2008 federal tax return |
| 2010-2011 | 2009 federal tax return |
Submit a legible copy of the front and back of your parents' federal income tax return including signatures. Also include a legible copy of all schedules filed with the federal income tax return. Please print the student's name and Chico State ID on each page. State income tax returns are generally not required. If your parents will not file a federal income tax return, please contact our office. To obtain a copy of your federal tax return, please visit the Internal Revenue Service or call 1-800-829-1040.
Proof of U.S. citizenship
Provide proof of your U.S. citizenship by submitting a legible photocopy of one of the following:
- U.S. birth certificate from your county Recorder's Office
- U.S. passport, including signature
Be sure to print your full name and Chico State ID on all submitted documents.
*Naturalized citizens should bring original Certificate of Naturalization (not a photocopy) to the Financial Aid and Scholarship Office so that we may photocopy it.
Selective Service registration confirmation
Submit a copy of your Selective Service registration card. Visit the Selective Service System and select "Check a Registration" to print a copy of your registration record. Be sure to print your full name and Chico State ID at the top of the printout.
Social Security Card
Submit a legible copy of your Social Security card. Be sure your card is signed before you make a copy. To obtain a replacement of your Social Security card, visit the Social Security Administration.
Student's signed federal income tax return
| Academic Year | Tax Return Needed |
|---|---|
| 2009-2010 | 2008 federal tax return |
| 2010-2011 | 2009 federal tax return |
Submit a legible copy of the front and back of your federal income tax return including signatures. Also include a legible copy of all schedules filed with the federal income tax return. Please print your name and Chico State ID on each page. State income tax returns are generally not required. If you will not file a federal income tax return, please contact our office. To obtain a copy of your federal tax return, please visit the Internal Revenue Service or call 1-800-829-1040.
Veteran status documentation DD-214
Submit a copy of your DD-214, report of separation. To obtain this report, visit veterans information at the National Archives & Records Administration.