Items We May Request From You

We request documents as required by Federal Student Aid accountability processes. Please follow these guidelines in submitting requested information:

1. IMPORTANT:  Before submitting all documents, print your name and Chico I.D. on top of each requested item.
2. All documents received will be scanned and linked to the student's file.
3. Paper documents are retained for one year and then shredded.
4. Please submit only copies and keep originals for your records. Only exception: U.S. naturalization papers*.
5. Do not send documents by e-mail, as e-mail is not a secure means of communication.
6. Items submitted by fax should automatically update your Student Center "To Do List" from "requested" to "received" within 72 hours.  If you have any questions after 72 hours, please call us.  Please do not resend additional copies unless specifically asked to do so.
7. Items submitted by mail or delivered to our office should update your Student Center “To Do List” from “requested” to “received” within five weeks.  If you have any questions after five weeks, please contact our office.
8. You must submit all requested items on your “To Do List” by June 1 in order to have your file complete before the first fall disbursement.
9. Check your Student Center on a weekly basis after your forms show as received.  If we need any additional information, it will show up on your “To Do List.”  Once the requested items have been reviewed and completed, they will be removed from your “To Do List”.  It takes approximately eight weeks to complete your verification after all documents have been received.

• Alien registration card
• Drivers license
• Proof of U.S. citizenship
• Selective Service registration confirmation
• Social Security card
• Verification of Parents' income for tax filers
• Verification of Student's income for tax filers
• Verification and Tax Worksheets
• Veteran status documentation DD-214

Alien registration card

Submit a legible copy of your alien registration card, including both front and back. For information on obtaining this document, please visit U.S. Citizenship and Immigration Services.  Students who submit an alien registration card must also submit a copy of the DHS Document Verification Request (G-845), available under Forms.  The Financial Aid and Scholarship Office will submit this form for processing to U.S. Citizenship and Immigration Services (USCIS).

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Drivers License

Submit a legible copy of your valid drivers license. For information on obtaining a California driver license, please visit the California Department of Motor Vehicles.

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Proof of U.S. citizenship

Provide proof of your U.S. citizenship by submitting a legible photocopy of one of the following:

• U.S. birth certificate from your county Recorder's Office
• U.S. passport, including signature

Be sure to print your full name and Chico State ID on all submitted documents.

*Naturalized citizens should bring original Certificate of Naturalization (not a photocopy) to the Financial Aid and Scholarship Office so that we may photocopy it.

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Selective Service registration confirmation

Submit a copy of your Selective Service registration card. Visit the Selective Service System and select "Check a Registration" to print a copy of your registration record. Be sure to print your full name and Chico State ID at the top of the printout.

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Social Security Card

Submit a legible copy of your Social Security card. Be sure your card is signed before you make a copy. To obtain a replacement of your Social Security card, visit the Social Security Administration.

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Verification of Parents' Income for Tax Filers

Academic Year	Tax Information Needed
2013-2014	IRS Data Retrieval through the FAFSA or 2012 Federal Tax Return Transcript

Use the IRS Data Retrieval Process to submit correct tax information. You will not be required to submit a tax transcript once our office receives the unaltered retrieved IRS information. View IRS Data Retrieval Option for 2013-2014 for more information.

OR

If you are unable to use the IRS Data Retrieval Process, you will be required to submit a tax return transcript.  To request a transcript, please visit the Internal Revenue Service or call 1-800-908-9946.  There is no fee for transcripts.  Allow up to 2 weeks for delivery.  Do not request delivery directly to our office.  Please submit a copy of the tax return transcript with the student's name and Chico State ID printed on each page.  Our office can no longer accept copies of your federal tax return beginning the 2013-2014 academic year.

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Verification of Student's Income for Tax Filers

Academic Year	Tax Information Needed
2013-2014	IRS Data Retrieval through the FAFSA or 2012 Federal Tax Return Transcript

Use the IRS Data Retrieval Process to submit correct tax information. You will not be required to submit a tax transcript once our office receives the retrieved unaltered IRS information. View IRS Data Retrieval Option for 2013-2014 for more information.

OR

If you are unable to use the IRS Data Retrieval Process, you will be required to submit a tax return transcript. To request a transcript, please visit the Internal Revenue Service or call 1-800-908-9946. There is no fee for transcripts.  Allow up to 2 weeks for delivery.  Do not request delivery directly to our office.  Please submit a copy of the tax return transcript with your name and Chico State ID printed on each page.  Our office can no longer accept copies of your federal tax return beginning the 2013-2014 academic year.

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Verification and Tax Worksheets

For a list of verification and tax worksheets click here.

You must submit any verification worksheets listed on your "To Do List".  Carefully read instructions for the information requested on the verification worksheet.  Do not leave any blanks.  If your answer is zero, you must enter "0".  Make sure to submit worksheets with all required signatures.

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Veteran status documentation DD-214

Submit a copy of your DD-214, report of separation. To obtain this report, visit veterans information at the National Archives & Records Administration.