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Human Resources Service Center

Employee Address Changes

Temporary Virtual Process for Address Changes

Human Resources manages the HOME address for all state employees. While this address may be used for some employment correspondence, the most important reason to keep that address current is for W2 purposes. The State Controller’s Office will mail physical W2 forms to the HOME address on file. All state employees are eligible to change their address during this period of virtual work.

To view your current HOME address, follow these steps:

  1. Login to the Portal(opens in new window)
    1. Click on State Employee tab
    2. Scroll down and click ‘View Personal Information Summary’ in the Personal Information section
    3. View HOME address as currently reflected
    4. To update address, follow steps below

To request a change in your HOME address, follow these steps:

  1. Complete the Employee Action Request (PDF)
    1. Sections C, F and I are required to be completed
    2. Save pdf
  2. Get Started Using MOVEit, a secure method to submit to payroll
    1. Automatically register for MOVEit by visiting CSU MOVEit Transfer(opens in new window)
    2. Select the link in 'Getting Started' to authenticate with your user name.
    3. Select " Send Package"
    4. Fill in alchristensen@csuchico.edu in the “To” email address, subject and notes sections and attach file.
    5. Click the red " Send" box to submit it to payroll.

Upon receipt via MOVEit your address will be updated within 3-5 business days. If you are a CalPERS member your address will be updated in their system automatically. In addition, if you are enrolled in a benefit package with your employment, your address will be updated with your provider automatically.

Need to update your address?

If you are actively working with the university you will be asked to complete the following State forms and turn them in to the Human Resources Service Center located in Kendall Hall, Room 220.

Address change instructions

Employee Type

Document to complete

Staff, Faculty, Management, International Students, Instructional Student Assistant (ISA), Teaching Associate (TA) and Graduate Assistant (GA)

Employee Action Request (EAR) (PDF)

  • Check box B.04 and complete sections C, F, I

Student Employee
- includes Student Assistants and Work Study
- except ISA's, TA's, GA's and International Students

Student Payroll Action Request (SPAR) (PDF)

Note: The State Controller’s Office (SCO) requires HR to obtain an “original signature” on forms. For that reason, HR will need the original form, with signature, to mail to the SCO - and cannot accept emailed, scanned or faxed copies.

Check your Current Address

Please take a moment to visit the State Employee tab through the CSU, Chico Portal(opens in new window) Connection. Click View My Personal Information Summary(opens in new window). At this site, you can view your Personal Information on the HR Employee Information tab and confirm your ‘Home’ address.

W-2 Address

For information about how to access your W-2 and where it will be mailed, please visit our W-2 web page. (Note the date by which address changes must be submitted for W-2's, typically early December.)

Student Employees

Student employees are encouraged to provide address changes to:

  1. Student Records via the Student Portal > Student Center
  2. Human Resources - using the process noted above
  3. If applicable, International Student Services