Human Resources Service Center

Employee Address Changes

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Virtual Process for Address Changes

Human Resources manages the HOME address for all state employees. While this address may be used for some employment correspondence, the most important reason to keep that address current is for W2 purposes. The State Controller’s Office will mail physical W2 forms to the HOME address on file. All state employees are eligible to change their address during this period of virtual work. If you need to temporarily update your address to an area outside of California, please contact the Payroll office ( prior to completing the Employee Action Request (EAR) form. Payroll provides additional information to help you complete the (EAR).

To view your current HOME address, follow these steps:

  1. Login to the Portal(opens in new window)
    1. 'View Personal Information Summary' is located on the My Employee Information panel.
      1. You may need to click on the "My Portal' tab to see this section.
    2. Click ‘View Personal Information Summary’ in the Personal Information section
    3. View HOME address as currently reflected
    4. To update the address, follow the steps below

To request a change in your HOME address, follow these steps:

  1. Download the  Employee Action Request (PDF) EAR
    1. Save the pdf to your files
    2. Close browser window
    3. Open pdf document from your saved file
    4. Complete EAR (sections C, F, & I)
      1. Electronic/digital signature required
    5. Save pdf
  2. Get Started Using MOVEit, a secure method to submit to payroll
    1. Automatically register for MOVEit by visiting CSU MOVEit Transfer(opens in new window)
    2. Select the link in 'Getting Started' to authenticate with your user name.
    3. Select " Send Package"
    4. Fill in in the “To” email address, subject and notes sections and attach file.
    5. Click the red " Send" box to submit it to payroll.

Upon receipt via MOVEit your address will be updated within 3-5 business days. If you are a CalPERS member your address will be updated in their system automatically. In addition, if you are enrolled in a benefit package with your employment, your address will be updated with your provider automatically.

Need to update your address?

If you are actively working with the university you will be asked to complete the following State forms and submit it electronically via MOVEit with the instruction outlined above.

Address change instructions

Employee Type

Document to complete

Staff, Faculty, Management, International Students, Instructional Student Assistant (ISA), Teaching Associate (TA) and Graduate Assistant (GA)

Employee Action Request (EAR) (PDF)

  • Check box B.04 and complete sections C, F, I

Student Employee
- includes Student Assistants and Work Study
- except ISA's, TA's, GA's and International Students

Student Payroll Action Request (SPAR) (PDF)

Note: The State Controller’s Office (SCO) requires HR to obtain an “original signature” on forms. For that reason, HR will need the original form, with signature, to mail to the SCO - and cannot accept emailed, scanned or faxed copies.

Check your Current Address

Please take a moment to visit the State Employee tab through the CSU, Chico Portal(opens in new window) Connection. Click View My Personal Information Summary(opens in new window). At this site, you can view your Personal Information on the HR Employee Information tab and confirm your ‘Home’ address.

W-2 Address

For information about how to access your W-2 and where it will be mailed, please visit our W-2 web page. (Note the date by which address changes must be submitted for W-2's, typically early December.)

Student Employees

Student employees are encouraged to provide address changes to:

  1. Student Records via the Student Portal > Student Center
  2. Human Resources - using the process noted above
  3. If applicable, International Student Services

Past Employees

If you have received pay from the university within the current tax year [this calendar year] and are no longer working at Chico State, and would like to update the address to which a current tax year W-2 or correcting W-2 would be mailed [for this calendar year], please email your Payroll Tech the following information or if you have any questions.

Subject: Address Update for Inactive Employee

  1. Name
  2. New Address
  3. New Phone Number
  4. Chico State ID (if known)
  5. Employee Type (Student, Staff or Faculty)
  6. Last four digits of your SSN