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Human Resources Service Center

W-2 & CEC Information

Temporary Virtual Process to Obtain Your W-2

Exciting News!! CSU, Chico (state) employees now have additional flexibility to utilize Cal Employee Connect (CEC)(opens in new window). You no longer must be on the campus network to register or access CEC. Now you can register using a personal email account and you can access from any device including your home computer. CEC is a secure, fast, free and convenient way to access 3 years of your W-2s and Earnings Statements. In addition, former employees, if they received pay in the last 3 years, can also register and utilize CEC.

If you have not registered for CEC, additional information on how to join can be found on the HR/Payroll Cal Employee Connect webpage. If you need help or have questions about what you are seeing in CEC, please contact your Payroll Technician. If you wish to provide feedback about what you like/dislike or suggestions for improvements in CEC, please write to connectfeedback@sco.ca.gov.

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  • What is Cal Employee Connect (CEC)?

    Cal Employee Connect (CEC)(opens in new window) is a tool provided by the State Controller’s Office (SCO) that allows current and former state employees 24/7, safe and secure access to view their earnings statements (including Direct Deposit Advice - DDA) and W-2s along with personal information. This portal is secure, web-based, and self-serve, allowing remote access from anywhere. CSU, Chico (state) employees can easily register once they have received their first paycheck.

  • Why should I register and use CEC?

    Once registered, you will be able to login to:

    1. View and print your earnings statements/direct deposit advices for the current tax year and 2 tax years prior.
      Note: As of June 2020, the State Controller’s Office (SCO) is no longer printing direct deposit advices (DDA). CEC is the secure, remote method for you to access your DDA.
    2. View and print your W-2 information: 3 years are available
  • Who can access CEC?

    Any state employee that has received pay in the past three years can register and use CEC.

  • I am a current state employee. How do I register for CEC?
    1. Once you have received your first paycheck, you can register for  Cal Employee Connect(opens in new window)
    2. Follow the prompts to register using your personal email account. Information necessary to register for CEC is available in the Chico State Portal on the State Employee tab. You can locate the specific pieces of information in the 'Cal Employee Connect Registration Information' section of your paycheck information including Department, Agency Code, Earnings Statement and Total Deductions.
      1. Log into Portal(opens in new window)
        1. Click on State Employee tab
        2. Scroll down to the Payroll & Compensation Information in the personal Information section.
        3. Select 'View Paycheck History'
        4. Select 'View Paycheck' for your most recent paycheck
          Cal Employee Connect Registration Information

    If using a paper paycheck to register, your ‘Earnings Statement Number’ is shown as the ‘Warrant No’.

    Paper warrant highlighting Warrant number

    And ‘Total Deductions’ is shown as ‘Deductions’.

    Total deduction of pay warrant highlighting total deductions.

  • I am a former state employee paid in the current and/or previous tax year. How do I register for CEC?

    You can follow the same registration process as outlined in above section "I am a current state employee. How do I register for CEC?".

  • I am a former employee that has received pay in the last 3 years, but the pay received was prior to the previous tax year. How do I register for CEC?

    Email your Payroll Technician, explain that you no longer have access to the campus portal, would like to enroll in CEC. Be sure to include your full name, Chico State ID number, birthdate (MM/DD/YYYY), employee type (student, staff, or faculty), and a phone number that is best for the payroll technician to contact you if additional information is needed.

    You will need the following important pieces of information to register in Cal Employee Connect (CEC):

    • Earnings Statement Number (e.g. 0X-XXXXXX)
    • Total Deductions

    Once you have the necessary paystub/paycheck information (i.e., Department = CSU Chico, Agency Code = 208, Check/Advice Number, and Total Deductions) required by CEC, you can begin the process of creating a CEC account to download and print your W-2 and your earnings statements/direct deposit advices.

  • I have already registered to use CEC. How do I access to CEC?

    CEC is available for use 24/7 and from any device.

    You can access CEC by using this link: https://connect.sco.ca.gov/(opens in new window)

  • When are W-2 statements issued and mailed?

    W-2s are available to securely view and print using Cal Employee Connect (CEC)(opens in new window). W-2s are also printed by the State Controller's Office and issued no later than January 31 st. Your 2020 W-2 will be mailed to the most current home address on file with the CSU, Chico Human Resources Service Center (in CMS-HR) as of December 11, 2020.

    The State Controller's Office will have printed/mailed employee's 2020 Form W-2 Wage and Tax Statement in late January. This includes wages paid in 2020 (December 2019 - November 2020 pay periods). W-2's are mailed to your home address on file with the campus Human Resources Services Center (as noted on the Personal Information Summary(opens in new window) page in HR Self Service). The bottom of the pay stubs and direct deposit advices for the October and November pay periods will include this information. If a form is undeliverable by the U.S. Postal Service it should be returned to the Human Resources Services Center (HRSC). If you do not receive your Form W-2, or have questions, please e-mail w2@csuchico.edu.

  • How do I check the address the W-2 will be mailed to?

    The State Controller’s Office may include the address information at the bottom of the pay stubs and direct deposit advices for the October and November pay periods. Direct deposit advices are viewable in Cal Employee Connect (CEC)(opens in new window). Please take a moment to visit the State Employee tab through the CSU, Chico Portal)(opens in new window) Connection. Click View My Personal Information Summary(opens in new window). At this site, you can view your Personal Information on the HR Employee Information tab and confirm your ‘Home’ address. This is the address where your W-2 will be sent. If a correction or update is needed, please follow the instructions on the Employee Address Changes by December 11th to assure your W-2 form will be sent to the proper address.

    In addition, HR would suggest that you take a few minutes and review all of your personal information. If you wish to do so, you may change your Emergency Contact information on line. Should you have any questions, please contact Human Resources Services at humanresources@csuchico.edu.

    If you are no longer employed with the university and wish for a returned W-2 to be mailed out to a new address, please follow the instructions below.

    Send an e-mail to w2@csuchico.edu and provide the information below:

    1. Name
    2. New Address
    3. New Phone Number
    4. Chico State ID (if known)
    5. Employee type (Student, Staff or Faculty)
    6. Last four digits of your SSN
  • I've lost, didn't receive, or need a duplicate copy of my W-2. What do I do?

    Cal Employee Connect (CEC)(opens in new window) is the fast, free, and more secure way to obtain duplicate W-2's.

    If you did not receive your W-2 or have questions, please e-mail w2@csuchico.edu to see if your paper w-2 was returned to the Human Resources Service Center.

    If CEC is not accessible, a paper, duplicate W-2 can be requested for a fee. To receive a duplicate W-2, complete the  State Controller's Office Standard Form 436 (PDF)  and mail directly to the State Controller's Office with Payment ($8.50 via money order or cashiers check). The request must include your name, Social Security Number, the tax year(s) being requested, your mailing address, a daytime telephone number, and your authorizing signature.

    2020 W-2 duplicate requests will not be accepted until after February 12, 2021, to allow time for W-2 delivery.

  • How do I get information about my IRS 1095-B, 1095-C?

    Additional information regarding IRS Forms 1095-B and 1095-C can be found on Annual Health Coverage Statements Required Under the Affordable Care insurance enrollment Act (ACA) website.

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