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Human Resources Service Center

W-2 Information

Temporary Virtual Process to Obtain Your W-2

Exciting News!! CSU, Chico (state) employees now have additional flexibility to utilize Cal Employee Connect (CEC)(opens in new window). You no longer must be on the campus network to register or access CEC. Now you can register using a personal email account and you can access from any device including your home computer. CEC is a secure, fast, free and convenient way to access 3 years of your W-2s and Earnings Statements. In addition, former employees, if they received pay in the last 3 years, can also register and utilize CEC.

If you have not registered for CEC, additional information on how to join can be found on the HR/Payroll Cal Employee Connect webpage. If you need help or have questions about what you are seeing in CEC, please contact your Payroll Technician. If you wish to provide feedback about what you like/dislike or suggestions for improvements in CEC, please write to connectfeedback@sco.ca.gov.

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  • When are W-2 statements issued and mailed?

    W-2s are available to securely view and print using Cal Employee Connect (CEC)(opens in new window). W-2s are also printed by the State Controller's Office and issued no later than January 31 st. Your 2020 W-2 will be mailed to the most current home address on file with the CSU, Chico Human Resources Service Center (in CMS-HR) as of December 11, 2020.

    The State Controller's Office will have printed/mailed employee's 2020 Form W-2 Wage and Tax Statement in late January. This includes wages paid in 2020 (December 2019 - November 2020 pay periods). W-2's are mailed to your home address on file with the campus Human Resources Services Center (as noted on the Personal Information Summary(opens in new window) page in HR Self Service). The bottom of the pay stubs and direct deposit advices for the October and November pay periods will include this information. Direct deposit advices are viewable in Cal Employee Connect (CEC)(opens in new window). If a form is undeliverable by the U.S. Postal Service it should be returned to the Human Resources Services Center (HRSC). If you do not receive your Form W-2, or have questions, please e-mail w2@csuchico.edu.

  • How do I check the address the W-2 will be mailed to?

    The State Controller’s Office may include the address information at the bottom of the pay stubs and direct deposit advices for the October and November pay periods. Direct deposit advices are viewable in Cal Employee Connect (CEC)(opens in new window). Please take a moment to visit the State Employee tab through the CSU, Chico Portal)(opens in new window) Connection. Click View My Personal Information Summary(opens in new window). At this site, you can view your Personal Information on the HR Employee Information tab and confirm your ‘Home’ address. This is the address where your W-2 will be sent. If a correction or update is needed, please follow the instructions on the  Employee Address Changes by December 11 th to assure your W-2 form will be sent to the proper address.

    In addition, HR would suggest that you take a few minutes and review all of your personal information. If you wish to do so, you may change your Emergency Contact information on line. Should you have any questions, please contact Human Resources Services at humanresources@csuchico.edu.

    If you are no longer employed with the university and wish for a returned W-2 to be mailed out to a new address, please follow the instructions below.

    Send an e-mail to w2@csuchico.edu and provide the information below:

    1. Name
    2. New Address
    3. New Phone Number
    4. Chico State ID (if known)
    5. Employee type (Student, Staff or Faculty)
    6. Last four digits of your SSN
  • I've lost, didn't receive, or need a duplicate copy of my W-2. What do I do?

    Cal Employee Connect (CEC)(opens in new window) is the fast, free, and more secure way to obtain duplicate W-2's.

    If you did not receive your W-2 or have questions, please e-mail w2@csuchico.edu to see if your paper w-2 was returned to the Human Resources Service Center.

    If CEC is not accessible, a paper, duplicate W-2 can be requested for a fee. To receive a duplicate W-2, complete the  State Controller's Office Standard Form 436 (PDF)  and mail directly to the State Controller's Office with Payment ($8.50 via money order or cashiers check). The request must include your name, Social Security Number, the tax year(s) being requested, your mailing address, a daytime telephone number, and your authorizing signature.

    2020 W-2 duplicate requests will not be accepted until after February 19, 2021, to allow time for W-2 delivery.

  • How do I get information about my IRS 1095-B, 1095-C?

    Additional information regarding IRS Forms 1095-B and 1095-C can be found on Annual Health Coverage Statements Required Under the Affordable Care insurance enrollment Act (ACA) website.

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