Human Resources Service Center

PeopleSoft HR Security and Training

PeopleSoft, is a system-wide project with a suite of interrelated software for HR, Financial, and Student processes. HRIS supports the campus in all business processes that include the PeopleSoft HR application. HRIS is responsible for the maintenance of PeopleSoft reports and user accounts in accordance with CSU, Chico policies and procedures.

PeopleSoft HR Security Authorization

To request a PeopleSoft HR Security Authorization form for new access, a change in access or suspension/deletion of user access, please open a Team Dynamics ticket(opens in new window). If you have any questions prior to requesting the form please review Requesting and Completing PeopleSoft HR Security Authorization or contact HRIS at hrsecurity@csuchico.edu. Submit completed and signed form to HRIS, zip 010.

PeopleSoft HR Training Guide

The Human Resources Information Systems and Payroll units offer training to individuals prior to providing PeopleSoft HR access.

Depending on the access being requested the training courses are listed below. For additional access or Roles not listed contact hrsecurity@csuchico.edu.

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  • Enroll

    To enroll in these training sessions, find the course below that you want to take and open it up. There are instructions within each course overview below to either contact HRSecurity@csuchico.edu or there are direct links to the campus CSULearn Instructor Led Course with available dates listed. Once you have clicked the link you may be instructed to log in using your Chico State Login. You can then click on the Register button.

    CSU Learn Register button

    Use the scroll bar to find the session date that you want and click the radio button for that session. Click the Submit button at the bottom of the screen.

    Course Offerings page from CSU Learn

  • PS-HR: CSU ID Search Overview (ONL)

    Prerequisite

    Completion of the Data Security and FERPA Training.

    Course description

    This is basic access to the Human Resources PeopleSoft database. All users will be required to view this video. It is an overview of the information available in the components of CSU ID Search and Person Organizational Summary. Video can be viewed in SumTotal.

    Who should take it

    Wildcat Card office, User Services, all people requesting Administrative PeopleSoft access.

    Role

    HR_CSUID_SEARCH only or any combination of roles on the HR Security Authorization form.

    Length of Training

    Approximately 17-minute online video

  • PS-HR: Workforce Administration - Inquiry

    Prerequisite

    PS-HR: CSU ID Search Overview (ONL)

    Course Description

    This class is directed toward employees that perform administrative functions where HR data is needed and will instruct users on how to perform an inquiry on employee data for faculty, staff, management, student employees and volunteers. This class will also instruct users on how to locate Empl IDs, Job Data and Position numbers. In addition, this training will provide a high-level overview of HR reports. This course can be modified for specific access being requested based on employee Role.

    Who should take it

    Student and Master Payroll Attendance Clerks, Office Managers (ASA, ASC & AAS), Deans, Financial Service Cashiers, and various other staff positions on campus.

    Role

    HR_DEPT_STUDENT_DATA, HR_DEPT_JOB_POSN_DATA, HR_(BENE, FDTN, PRES, FAAF, FSRV, INST, NRAT, RMGT, UASA)_STAFF positions, HR_PYRL_TECH, HR_BUDG_POSN_MGMT

    Length of Training

    2 hours

    Time

    1:30 - 3:30 pm

    Instructor

    Dana Shepherd

    Scheduled Dates

    Enroll in PS-HR: Workforce Administration Inquiry(opens in new window) and select a session date.

    • December 5, 2019
    • January 9, 2020
    • February 6, 2020
    • March 5, 2020
    • April 9, 2020
    • May 7, 2020
    • June 4, 2020
    • July 9, 2020
    • August 6, 2020
    • September 10, 2020
    • October 8, 2020
    • November 5, 2020
    • December 10, 2020
  • PS-HR: University Police Dispatchers Only - Inquiry

    Prerequisite

    Attendance for this training is by invitation ONLY. Please do not sign up if you have not been notified to attend this training. Requires cleared background check.

    Course description

    This class is for University Police dispatchers to overview the information available in the component of CSU ID Search, Work Location, Personal Information, and Emergency Contact.

    Who should take it

    University Police personnel only

    Role

    HR_PBSF_DISPATCHER

    Length of Training

    1 hour

    Scheduled Dates

    Please contact hrsecurity@csuchico.edu to schedule a session.

  • PS-HR: ISA Contract Generation

    Prerequisite

    PS - HR: Workforce Administration – Inquiry

    Course description

    This class is intended to instruct users how to enter and generate Instructional Support Assistant (ISA) Academic Appointment Forms (AAF) and Academic Change Forms (ACF). This course takes users through the entire process to appoint and terminate ISA employees.

    Who should take it

    Academic Departments with ISA employees (ASC’s, ASA’s)

    Role

    HR_DEPT_ACADEMIC_UPDATE

    Length of Training

    1.5 hours

    Scheduled Dates

    Please contact hrsecurity@csuchico.edu to schedule a session.

  • PS-HR: Unit 3 and Unit 11 Contract Generation

    Prerequisite

    PS - HR: Workforce Administration – Inquiry; Requires cleared background check.

    Course Description

    This class is intended to instruct users on how contract information is entered and generated for unit 3 and unit 11 employees. It includes information on creating a new Person ID.

    Who should take it

    Academic college AAS or those invited by an academic college AAS

    Role

    HR_DEPT_ACADEMIC_UPDATE plus HR_DEPT_ADD_A_PERSON

    Length of Training

    2 hours

    Scheduled Dates

    Please contact hrsecurity@csuchico.edu to schedule a session.

  • PS-HR: Person of Interest (POI)

    Prerequisite

    Attendance for this training is by invitation ONLY. Please do not sign up if you have not been notified to attend this training. PS - HR: Workforce Administration – Inquiry. May require cleared background check.

    Course Description

    This class is intended to instruct users how to enter and maintain data for Persons of Interest (POI)s. This access may also include the ability to add a new person to the database if they don’t have an existing Empl ID. This course takes users through the entire process to enter an appointment and termination for a POI, as well as enter personal information if needed.

    Who should take it

    Departments who enter POI relationships for Foundation or AS Employees, VETS students, ALCI Students, Patron’s of the Library, and Volunteers.

    Role

    HR_DEPT_ADD_POI_REL, HR_DEPT_ADDMOD_A_PERSON

    Length of Training

    1.5 hours

    Scheduled Dates

    Please contact hrsecurity@csuchico.edu to schedule a session.

  • PS-HR: Time and Labor - Student Payroll

    Prerequisite

    PS - HR: Workforce Administration – Inquiry

    Course Description

    This class is directed toward Student Payroll Attendance Clerks who are responsible for student payroll. It will instruct users in how to perform entry and approval of a student employee's time and utilize available reports. This class will include an overview of the entire Time and Labor process and there will be hands-on data entry of any existing student pay in the current pay period into the production database. In addition, the class will cover several available reports: where they are located and how/when to use them. Foundation and A.S. employees are not authorized to perform Time and Labor functions.

    Who should take it

    Student Attendance Clerks (AAS, ASC, ASA)

    Role

    HR_TMLB_TIMEKEEPER or HR_TMLB_APPROVER

    Length of Training

    2.5 hours

    Time

    1:30 - 4:00 pm

    Instructor

    Arienne Wold

    Scheduled Dates

    Enroll in PS-HR: Time and Labor - Student Payroll(opens in new window) and select a session date.

    • December 12, 2019
    • January 16, 2020
    • February 13, 2020
    • March 12, 2020
    • April 16, 2020
    • May 13, 2020
    • June 10, 2020
    • July 16, 2020
    • August 12, 2020
    • September 17, 2020
    • October 14, 2020
    • November 12, 2020
    • December 17, 2020

More Information

Questions, unique department training's, and special requests may be forwarded to HRSecurity: HRSecurity@csuchico.edu; 530-898-4947

Sponsor

Human Resources Service Center

Reminders

If you need a disability-related accommodation or wheelchair access information, please contact Professional Development, phone 530-898-6433, or email pdev@csuchico.edu a week in advance of the event Please share with your supervisor, in advance, that you would like to attend training to ensure their support and that operational needs permit.