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Academic Publications & Scheduling Services

Scheduling Task Force

Purpose

The goal of the volunteer Scheduling Task Force was to create a permanent academic scheduling policy that will guide the University in how to best maximize the use of classroom facilities and facilitate students' progress towards graduation.

With the renovation of Butte Hall—including the loss of 25 classrooms—the Associate Deans & Support Unit Administrators Space and Projects Working Group (AD-SUA) realized that space constraints would require changes in how we schedule classes.

The University currently does not have an academic scheduling policy, and it became clear that we needed to codify our existing process. It also quickly became apparent that AD-SUA was not the place to do that, and that we needed input from the department chairs and others who are primarily responsible for making scheduling decisions.

Volunteers were recruited and the Scheduling Task Force was born. The plan was to draft a policy that would be effective fall 2020 when we will start scheduling for the fall 2021 semester. After consultation with the President and cabinet and upon their recommendation, the focus switched to creating a pilot to guide academic scheduling through the renovations of the Academic Multipurpose Building (old Physical Science) and Butte Hall. 

The results of the pilot will be used to create a permanent policy, which we aim to have in place by the time we start scheduling fall 2023, when Butte Hall will come back online.

Members

Members who have volunteered their time to serve on the task force include faculty and staff from across campus: Academic Affairs—the Provost’s Office, and college and department chairs and academic support coordinators; Enrollment Management—Academic Publications and Scheduling Services, Degree Audit Programing, and Academic Advising; and Business and Finance.

Members include:

Holly Ferguson, co-chair

Academic Publications & Scheduling Services

Tyson Henry, co-chair

Computer Science Department

Jennifer Aceves

Academic Publications & Scheduling Services

Michael Allen

Office of the Registrar

Summer Armstrong

Art & Art History Department

Kaitlyn Baumgartner Lee 

Academic Advising

Jeff Bell

College of Natural Sciences

Mary Brownell

Chemistry & Biochemistry Department

Dalen Chiang

Business Information Systems Department

Sara Cooper

Multicultural & Gender Studies Department

Jonathan Day

Biological Sciences Department

Kathleen Gentry

Provost & Vice President for Academic Affairs

LaDawn Haws

Mathematic & Statistics Department

LaDona Knigge

Geography & Planning Department

Jessie Mendoza

Geography & Planning Department

Matt Nyby

Degree Audit Programming

Ryan Patten

College of Behavioral & Social Science

Seema Sehrawat

College of Engineering, Computer Science, & Construction Management

Ann Sherman

Vice President for Business & Finance

Tim Sistrunk

History Department

Tom Ussery

Provost & Vice President for Academic Affairs

Ann Wilson

Media Arts, Design, & Technology Department

Timeline

  • The task force was formed in October 2019 and met 8 times between October and the end of January. Additional subcommittee meetings were held in December.
  • An open forum was held December 11, 2019 to gather feedback from campus on the challenges faced in academic scheduling.
  • January 17, 2020 the first official draft was shared with Cabinet with subsequent rollout to Deans, Chairs, academic schedulers, Campus Facility Use Committee (CFU), Enrollment Management Advisory Committee (EMAC), Educational Policies & Programs Committee (EPPC), Faculty & Student Policies Committee (FASP), and Associate Deans-Support Unit Administrators Space & Projects Working Group (AD-SUA).
  • February 7, 2020 the second draft was presented to Chairs Council and Academic Senate Executive Committee.
  • February 13, 2020 final draft presented to Academic Senate

Additional Challenges

Academic scheduling inherently comes with a list of challenges, and the renovation of our academic buildings compounds these challenges. We acknowledge that the Academic Scheduling Provisions (PDF) do not address nor solve all these challenges, and some will require a more comprehensive campus conversation, including but not limited to:

  • ADA accommodations
  • Safety for night classes
  • Services and support on weekends and evenings
  • Classroom technology
  • Energy and building efficiency
  • Assignment of instructors to classes in a timely manner
  • Textbook adoption rates (HEOA compliance)
  • Parking and transportation
  • Quality of online instruction