Human Resources Service Center

Personal Information

The Personal Information section can be used to view your Personal Information that is tracked in the CMS HR system. This information for the most part was provided to CSUC during your hire. If you have updated any of your information since your hire, you will see the most current information and have the ability to view your historical data in this section.

Each HR Self Service module has its own home page that displays a high level overview of each module's functionality along with any pertinent notes for our employees. These modules include:

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  • View Personal Summary
    Personal Information Summary (opens in new window)

    Click on the Personal Information Summary link to view/update your Personal Information. From the Personal Information page you can view the following:

    • Name
    • Home Address
    • Phone Numbers
    • Email Addresses
    • Emergency Contacts
    • Payroll Designee
    • Ethnic Groups
    • Chico State ID
    • Gender
    • Date of Birth
    • Military Status (Veteran Status)
    • Highest Education Level
    • Education Summary
    • Disability Status

    Personal Information Summary Details

    • In name Suffix is not used to reflect education level. Only legal name suffixes are maintained in the suffix field.
    • Personal Information historic data is available as of July, 2002.
    • The highest level degree attained is currently being maintained in the CMS HR system.
    • If multiple degrees exist at the same level, then all would be maintained.
    • Within Personal Information page you can only update Emergency Contacts, Disability Status and Veteran Status.
  • View/Update Emergency Contact Information
    View/Update Contact Information (opens in new window)

    To update your Emergency Contact Information

    Click View/Update Emergency Contact Information button above or From Personal Information Summary page in HR Self Service, click the "Change Emergency Contact" button.

    The Emergency Contact page will display your current emergency contact (s) and who you have indicated as your primary contact. A telephone number is required for all Emergency Contacts. Note that a value of "None" can be used if no telephone number exists.

    To view the detail information about your contacts

    You can click on the “Change Emergency Contact” button and the Emergency Contacts detail page will display. You can verify that this information is current.

    To add an additional Emergency Contact

    Click the "Add an Emergency Contact‟ button and enter all information, as appropriate.

    When entering the Contact Name enter Last Name, First Name as shown in example below:

    Contact name screen shot

    If the Emergency Contact has the same address/phone number as you, click the "Contact has the same address as the employee‟ check box and/or the “Contact has the same telephone number as the employee” check box and the system will populate the address and phone info for you. Do not override default value of "Home‟ number. If employee's home address is not the correct address, uncheck the box and use Edit link to manually enter Emergency Contact address. Enter the phone number in the “Telephone” field.

    To edit your existing Emergency Contact Information

    Click the "Edit‟ button and update the information, as appropriate.

    To delete your existing Emergency Contact Information

    Click the "Delete‟ button.

    To add an additional phone number for your Emergency Contact (s)

    After selecting "Edit", click the "Add a Phone Number‟ button, select the appropriate phone type, and enter the phone number, including area code. When entering phone numbers enter all digits (including area code) without any punctuation. The system will add in the appropriate hyphens/slashes as shown in examples below.

    Format display of phone number

    Click "Save" button to save your changes. Click "Return to Emergency Contacts" link to return to Emergency Contacts.

  • View Payroll Designee Information
    View Payroll Designee Information (opens in new window)

    Under Payroll Designee click the "View Payroll Designee Information" button. Or from PeopleSoft HR Self Service from Main Menu > Self Service > Personal Information > Personal Information Summary. The Payroll Designee Information page will display the detail information for your current Payroll Designee.

    Verify that this information is current. To add, remove, or change your Payroll Designee, please contact the Human Resources Service Center located in Kendall Hall, room 220, or call 530-898-6771.

    Note memo at top of your designee information: Pursuant to Section 12479 of Government Code, I hereby designate the following person who, not withstanding any other provision of law, shall be entitled upon my death to receive all state warrants that would have been payable to me had I survived.

    If the Payroll Designee section and Payroll Designee page appear blank, Human Resources does not have a Payroll Designee on file for you. Employees are not required to assign someone as their Payroll Designee. If you would like to add, remove, or change a Payroll Designee please contact the Human Resources Service Center located in Kendall Hall, room 220, or call 530-898-6771. Payroll Designee must be 18 years of age or older and Direct Deposit payments are not subject to the provisions of this designation.

    Click the "Return to Personal Information" link at the bottom of the Payroll Designee page to return to the Personal Information page.

  • View HR Self Service Change Log
    HR Self Service Change Log (opens in new window)

    Click View HR Self Service Change Log button above or from PeopleSoft HR Self Service page navigate from Main Menu > Self Service > Personal Information > HR Self Service Change Log

    The HR Self Service Change Log is a comprehensive 12 month historical view of all changes made through HR Self Service. Currently the only change that can be made by the employee within HR Self Service is to Emergency Contact Information. All other data, at this time, is view only.

    If the HR Self Service Change Log does not reflect expected changes, go back to the Emergency Contacts page and verify your changes were saved. If they were and the log does not reflect the changes, please contact the Human Resources Service Center, at 530/898-6771 or visit us in Kendall Hall Room 220.

  • Update Disability Status Information
    Update Disability Status (opens in new window)

    Click Update Disability Status button above or from PeopleSoft HR Self Service page navigate from Main Menu > Self Service > Personal Information > Disability

    The Voluntary Self-Identification of Disability page will display options for you to self-identify your current disability status as well as information regarding reasonable accommodations.

    Be sure to click the ‘Submit’ button after you have made your selection. You can then view the information you have updated on the Personal Information Summary page.

    If you believe that you have a disability and need an accommodation, please contact the campus ADA Coordinator to begin an interactive discussion to identify a reasonable accommodation. The ADA Coordinator may be reached at the CSU, Chico Accessibility Resource Center (ARC) at 530-898-5959 or via e-mail at arcdept@csuchico.edu.

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  • Update Veteran Status Information
    Update Veteran Status (opens in new window)

    Click Update Veteran Status button above or from PeopleSoft HR Self Service page navigate from Main Menu > Self Service > Personal Information > Veteran Status

    The Veteran Status page will display options for you to self-identify your current veteran status as well as information regarding definitions of the different veteran classifications and reasonable accommodations for disabled veterans.

    A translation of values for entry option is available on the Veteran Status page. Be sure to click the ‘Submit’ button after you have made your selection. You can then view the information you have updated on the Personal Information Summary page.

    If you believe that you have a disability and need an accommodation, please contact the campus ADA Coordinator to begin an interactive discussion to identify a reasonable accommodation. The ADA Coordinator may be reached at the CSU, Chico Accessibility Resource Center (ARC) at 530-898-5959 or via e-mail at ada-request@csuchico.edu.