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Human Resources Service Center

Performance Management

Temporary Virtual Process for Performance Evaluations

Managers should plan on completing evaluations (and on being evaluated) under normal timelines. Keep in mind that the present circumstances may not represent the full range of an employee’s annual work performance.

For downloading and opening PDF documents we recommend Chrome browser with Adobe Reader plug-in enabled.  Review Knowledge Base articles Enabling Adobe Reader plug-in in Chrome(opens in new window) and Opening PDFs from Box(opens in new window).

Preferred: Electronic Signature

If you can add your signature electronically, please do. If you need help adding an electronic signature on a performance evaluation form, please reach out via Teams chat(opens in new window) to our staff (and they will respond as soon as possible during business hours) or email pdev@csuchico.edu

For employees that already have access to Adobe Sign, we will accept forms routed for signature through Adobe Sign. When routing for signature, cc: pdev@csuchico.edu. Only campus email addresses should be used when routing for signature.

Alternative: Email Routing Process

  1. Download, complete and save the evaluation.
  2. Provide a draft to your appropriate administrator for review prior to presenting to the employee.
  3. Once the draft review is complete, set up a Zoom meeting with the employee. If Zoom is not an available option, set up a phone meeting.
  4. The manager emails the completed performance evaluation to the employee.
  5. Meet with the employee via Zoom (or phone) and talk through the evaluation.
  6. The employee emails it back to the manager/chair with any comments. Include the following statement:  "I certify that this performance evaluation/appraisal has been discussed with me, and understand that my e-signature/email does not necessarily indicate agreement with the evaluation/appraisal." 
  7. The manager/chair forwards the employee’s email (with attached evaluation) to the appropriate administrator.
  8. The appropriate administrator emails the form, noting their approval, to pdev@csuchico.edu (or HR liaison to forward) for processing.
  9. Professional Development will PDF the document, with the emails, into one document and save to print later.
  10. Professional Development will update PeopleSoft with the evaluation information.

Questions about this process can be forwarded to Professional Development or Beverly Gentry. A report of your department's performance evaluation schedule can be run by your division HR Partner or by Professional Development upon request.

The performance management system is an ongoing and interconnected process designed to:

  • Link individual contributions to organizational direction
  • Provide a vehicle for ongoing feedback and dialogue
  • Ensure standards and expectations are communicated
  • Acknowledge employee contributions and efforts

Position Description Connection

The position description and previous evaluation goals are the basis of the performance evaluation. The position description sets the expectations for duties and responsibilities, prioritizes tasks, and should be reviewed annually. (HRSC no longer needs a position description to be attached to the performance evaluation form. However, division requirements may vary.)

The evaluator should review the employee’s position description prior to completing the performance evaluation. This is a best practice and complies with language in the collective bargaining agreements. For assistance obtaining a current position description and/or revising an existing position description, please contact Classification and Compensation(opens in new window) (email classification@csuchico.edu).

Note: Please send any updated employee position descriptions directly to Classification and Compensation for review.

Tips and Resources

  • The CSU Collective Bargaining Agreements (CBA) require that employees receive performance evaluations at different intervals during probation and then annually.
  • The CBA defines the processes for performance evaluations, including period for draft reviews.
  • Since Spring 2020, each division's HR Partner is able to run Performance Evaluation Snapshot Reports. This list allows executive level management to provide accountability within the division for the completion of evaluations. 
  • Learn more about the Performance Evaluation Data Transition and Reporting project.

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