Payroll FAQs
- Are payroll checks (warrants) printed here on campus?
No, they are printed at the State Controller's Office in Sacramento and delivered to us.
- When do I get Paid?
State employees are paid once a month. Paydays are listed at the following locations:
- Regular staff and faculty: Pay and Direct Deposit Posting Dates(opens in new window)
- Student employees: Chico State Employee Calendar – Student Pay Days(opens in new window)
- When will my Direct Deposit begin after I sign up?
Depending on your financial institution it normally takes 30-45 days. You will receive a Direct Deposit Advice once your automatic deposit has begun. Click here for more Direct Deposit information(opens in new window)
- I've lost my paycheck and/or direct deposit advice. What can I do?
A lost paycheck must have a stop payment placed on it. Once the State is sure that it has not been cashed, a replacement check will be issued. This process can take 2-4 weeks. To place a stop payment on a payroll check, please visit Cashiering in SSC 230 to obtain the paper form that must be completed, signed and mailed to the State Controller’s Office. If you are out of the area, please contact Cashiering via email at cash@csuchico.edu to request the form be mailed to you.
- How do I get a refund of my contributions to the various retirement accounts upon complete separation from the University?
All refund requests can be obtained at the Human Resources Office in Kendall Hall.
- Where do I find out more about the Pre-Tax Parking Deductions?
Information about the California State University (CSU) Pre-Tax Parking Deduction Plan can be found on Student Financial Services Parking Decal & Permit Sales web site.
- How do I earn vacation credit?
Vacation Credit is earned for each qualifying monthly pay period. For purposes of computing vacation credit, an employee who works eleven (11) or more days in a monthly pay period is considered to have completed a qualifying month. When an absence without pay of more than eleven (11) consecutive working days falls into two (2) consecutive qualifying monthly pay periods, one (1) of the pay periods is disqualified for leave accrual.
- When does my vacation accrual increase?
Vacation accrual is based on months of service and bargaining unit agreements. Vacation Accruals and Maximum(opens in new window) provides the vacation accrual changes.
- Do I lose my vacation if I do not use it in the current calendar year?
Eligible employees may accrue unused vacation credits up to the maximum allowed as of December 31. When computing the maximum allowable vacation limits include the December vacation accrual that is available the following January 1. Vacation Accruals and Maximum(opens in new window) provides the maximum vacation carry-over.
- How do I get more information about W-2s?
Go to our W-2 Information web page.
- How do I verify employment - as an employee, employer, or financial institution?
Go to our Verifying Employment web page.
- Do I need to submit an absence report even if no time was taken?
The Chancellor's Human Resources Management Office has determined that it is a best practice to have all staff and management employees submit an absence report each pay period. To align our campus with this new best practice, all staff and management employees have been reporting this information every pay period since July 2010. With the CHRS implementation, all employees are being asked to manage their time off and no leave taken in CHRS Absence Management using Employee Self Service. Employees can follow these steps(opens in new window) to enter ‘Not Leave Taken’ in CHRS. Staff/MPP (PDF) and Faculty (PDF) employees can find additional information here for requesting and managing absences in CHRS. The Manager/Lead must also review and approve each month. More information for Managers/Leads (PDF) is also available. If you have any questions, please contact your payroll technician(opens in new window).
- What is the CalPERS employer contribution rate?
California Public Employees' Retirement System (CalPERS) Board of Administration adjusts the employer contribution retirement rates for each fiscal year. The new CSU employer contribution rates for CalPERS retirement are effective as of the July pay period. The current employer contribution rate for CSU employees can be found on the CalPERS Employer Contributions(opens in new window).
We encourage you to use the CSU’s Total Compensation Calculator(opens in new window) to see the significant value of the CSU benefits package, which includes employer contributions to retirement.
If you have any questions, please contact CalPERS(opens in new window) or view our Retirement Plans online. This information is provided by the Human Resources Service Center Benefits Unit(opens in new window).
The contribution rate for most CSU Employees categorized as “State Miscellaneous member – Tier 1.” All CSU employees are in this employee group except State Peace Officers and other State Safety employees.
- Where do I get more information about MyPay?
View MyPay FAQs