Compliance Training
Compliance training is required of all CSU employees.
How-To Guides(opens in new window) for navigating CSU Learn are available online for both employees and managers. Supervisors: read What Supervisors Need to Do and Know regarding compliance training.
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New Employees
New state employees (faculty, staff, management, and student employees) need to complete online compliance courses no later than 30 days after their first day of work.
Employees are auto-assigned training through the CSU employee training system, CSU Learn, a week or two before their first paycheck. [Supervisors: After an employee is in active pay status in PeopleSoft-HR, please allow three nights (for overnight processes) to pass before asking the employee to check email for training notices.]
Employees can begin taking training after it has been auto-assigned. Employees should work with their supervisor to schedule time to complete the online training. Please watch for emails from training@csuchico.edu.
Online Compliance Courses
State Employees: In most cases, it is best to wait for a course to be assigned(opens in new window) to you. Please wait for the assignment.
Auxiliary Employees: Click on the course name below to start a compliance course.
Users will need to " Register(opens in new window)" prior to seeing a "Start" button to begin the activity. Course completions will display after nightly batch updates. Mobile usage (smart phones and tablets) is not currently supported.
All Employees
- CSU - Injury and Illness Prevention Program(opens in new window)*, 20 min, due every 3 years (was "General Safety, 2015")
- Fire Safety and Prevention 2.0*, 30 min, due once (was "Fire Prevention Plan")
- Emergency Action Plan(opens in new window)*, 15 min, due once (was "Emergency Action Plan 2015)
- Introduction to Emergency Preparedness(opens in new window)*, 30 min, due once (was "CSU - Chico Emergency Management Orientation - Online")
- Data Security and FERPA*
- Data Security and FERPA (Level 1)(opens in new window), 1 hour, due annually, by Feb 1, for employees with Level 1 data access (e.g., for employees with PeopleSoft access or access to sensitive data)
- Data Security and FERPA (Non-Level 1)(opens in new window), 1 hour, due every 3 years, by Feb 1, for employees with non-Level 1 data access
- Gender Equity and Title IX(opens in new window) Program*, 30-45 min, due annually, by Oct 1
- Formally titled: Gender Equity in Education (Title IX) and CSU's Sexual Misconduct Prevention Program
- Discrimination and Harassment Prevention Program
- For Non-Supervisors(opens in new window), 1 hour (minimum), due every 2 years, by Oct 1, OR
- For Supervisors(opens in new window), 2 hours (minimum), due every 2 years, by Oct 1
Position-Related Compliance Courses
The following courses may be assigned to you based on your position. This list is not all-inclusive and does not include most job-specific safety training.
- Avoiding Bias in Hiring is an in-person session required of all recruitment committee members, due every 4 years
- Avoiding Conflicts of Interest(opens in new window), due every 2 years, by Oct 1
- Optional: Form 700 Tutorial(opens in new window)
- Bloodborne Pathogens (BBP) Awareness Training & BBP One-time Paperwork(opens in new window)
- Required for employees in: Student Health Services
- Clery
- Defensive Driver Training (State Employees)*(opens in new window), due every 4 years
- Please review Defensive Driver Training webpage first
- Defensive Driver Training (Auxiliaries Employees, CSE, AS)*(opens in new window), due every 4 years
- Please review Defensive Driver Training webpage first
- Heat Illness Prevention
- Heat Illness Prevention - CAL/OSHA(opens in new window) (for non-supervisors), 25 min, due annually
- Heat Illness Prevention for Supervisors - CAL/OSHA (for supervisors), 21 min, due annually
- HIPAA: Protecting Patient Privacy(opens in new window)*, due annually, rolling due date
- Required for employees in: Applications & Data Services, CADEC, Counseling and Wellness, HRIS, HRSC, Information Security Office, ITSS, Office of Int'l Education, Payroll Services, SHS Family PACT, Student Health Services, and Study Abroad.
- TBD: Nursing Department, Student Services Professionals
- Mandated Reporters of Child Abuse (CANRA)(opens in new window), 45 min
- Required for employees in: Student Health Services
- Laboratory Safety Fundamentals(opens in new window)
- Protecting Payment Card Information (PCI DSS)
- Red Flags(opens in new window)
* CSU Learn will auto-assign to CSU, Chico state employees
Other Campus Required Courses
Below are some other courses required by campus, or for access to campus systems:
- Avoiding Bias in Hiring, due every 4 years, in-person workshop, required to participate in search committees
- PeopleSoft HR Security and Training
CSU Learn Notifications
CSU Learn will send you confirmation of workshops in which you've enrolled, as well as reminders of compliance training that is expiring and needs to be retaken. Emails will come from training@csuchico.edu. Sometimes these reminders may go to Junk Mail or Clutter. Please setup your email to accept these reminders.
Student Employees & Employee Email Accounts
In compliance with EM 16-004(opens in new window), the Account Center automatically creates employee email (Exchange) accounts for all student employees. This “Exchange” email account receives official employee information, including notices to complete required compliance training.
Student employees may elect to redirect (i.e., auto-forward) these messages to their student WildcatMail account.
- Accessing Exchange Email(opens in new window)
- Forwarding Exchange Email(opens in new window)
- Login to CSU Learn - User your portal account and password to view assigned compliance training.
Compliance Course Assignment Process
Beginning Oct 2019 - Dec 2020, the CSU is transitioning all courses from 23 campus versions to a unified CSU-wide curriculum assignment. Users will need to "Register(opens in new window)" prior to seeing a "Start" button to begin the activity.
In CSU Learn, courses are assigned to groups of employees called audiences. Course assignments occur nightly and courses may have rolling or fixed due dates. Assignment of a course depends on the audience rules, course due date, and when/if the employee last completed the course.
For example, Title IX is set up with several audiences, depending on the employee’s last completion date prior to CSU Learn rollout, and makes use of a fixed annual due date (October 1) after the initial course completion:
| Audience | Last Completion Date | Assignment |
|---|---|---|
| New and Overdue | Never, or before 10/01/2017 | Assign immediately, due within 30 days |
| Due 2019 | Between 10/01/2017 and 09/30/2018 | Assign 09/01/2019, due 10/01/2019 |
| Due 2020 | Between 10/01/2018 and after | Assign 9/01/2020, due 10/01/2020 |
Date ranges were set up to transition to a fixed annual due date, in consultation with the course owner, campus enterprise training collaborative, and CSU recommendations.
Why is Compliance Training Required?
All CSU, Chico employees--faculty, staff, managers, and students--are required to complete online compliance training as part of their job duties. The CSU requires that employees take certain courses to comply with state and university requirements that are driven by federal law, state law or CSU policy(opens in new window).
Need Help?
- Submit a Request(opens in new window) or call ITSS at 530-898-HELP (4357)
The CSU requires that employees take certain courses to comply with state and university requirements that are driven by federal law, state law or CSU policy. View the list(opens in new window) to learn more about each requirement.