CSU Executive Order No. 1031 is intended to ensure compliance with legal and regulatory requirements regarding records retention while implementing appropriate operational best practices.
More information, as well as system-wide records schedule series, are available at CSU Records and Retention.
Records Series Custodians
Each campus must ensure that appropriate campus department(s) implements the records/information retention and disposition schedules for that area, including designating official campus custodian(s) for each type of record. Records/information custodians are responsible for controlling the administration of records/information in all media forms and for valuing such records/information in accordance with retention authority requirements. The retention and disposition of records/information are to conform to standards set forth within EO 1031 retention and disposition schedules issued in conjunction with this executive order.
These schedules are not to be abridged or altered except to add specific guidance regarding the retention and disposition of unique, campus-specific records/information. Each series or schedule will be periodically reviewed and updates will be posted to this website.
System-wide Retention Schedules
Student Records Retention Schedules
The University Office of the Registrar is responsible for student records retention and disposition schedules.
CSU, Chico student disposition schedules as defined by the Office of the Registrar.
Questions regarding records retention and disposition at CSU, Chico should be referred to the Office of the Registrar.
Chico State Records Series Custodians
CSU Records and Retention identifies subject matter experts, who can answer questions related to the retention and disposition schedule for each record series. Campus questions related to the retention and disposition schedule should be directed to the records series custodians listed in the table below.
| Schedule Series | Record Series Custodian |
|---|---|
1.0 Personnel/Payroll | AVP for Staff Human Resources |
2.0 Fiscal | AVP of Financial Services and University Budget |
2.5 Budget | AVP for Budget and Operations |
3.0 Environmental Health & Safety | Director, Environmental Health & Safety |
4.0 Student Records | University Registrar |
5.0 Facilities | Director, Facilities Management and Services |
6.0 University Police | Chief of Police |
7.0 University Advancement | Director of Advancement Services and Annual Fund |
8.0 Academic Personnel | Associate Vice President for Academic Personnel |
9.0 Curriculum & Accreditation | Associate Vice Provost for Academic Affairs |
10.0 Grants & Sponsored Programs | Chief Executive Officer of Chico State Enterprises |
11.0 Institutional Records | Chief of Staff |
| Records Series | Official Campus Custodian |
|---|---|
Associated Students | AS Executive Director |
Information Technology | Chief Information Officer |
Chico State Enterprises | Chief Executive Officer of Chico State Enterprises |
Risk Management | Vice President for Business & Finance |
Additional Resources and Related Information
- Data Protection
- Data Protection Standards have been created to prevent the loss of personally identifiable information.
- Secure Media Destruction
- Guidelines for disposal and destruction of electronic media.
- Shredding
- Paper Shredding guidelines for protected data.