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Making an event accessible is easier if you keep access in mind throughout the planning of your event. The following information will help you plan for and provide accommodations that will make your event accessible to people with disabilities.
Accessibility Announcement: To inform guests and participants about how to request a disability accommodation, it is critical that information be included in flyers, advertisements, or other materials distributed before an event.
The announcement should include:
NOTE: Any digital advertising (PDF, Word, etc.) should be sent to the Accessible Technology Services (TEIN) for content remediation. Once your document is complete, you may submit a support ticket(opens in new window) for accessible content remediation.
Sample:
"Disability Accommodations and Services: If you need disability-related accommodation or wheelchair access information, please contact [insert name or office], at [insert phone, fax, or email]. Requests should be made by [insert date, at least one week in advance of the event].
If you have any questions about requests or resources for accommodations in response to your announcement, please contact the Accessibility Resource Center."
NOTE: Advertise events early: Interpreters and real-time captioners may take at least two weeks to arrange.
Materials for distribution at the event or on the website should include an accessibility statement. Encourage participants to plan ahead for access. For example, “To request this publication in an alternate format such as large print, e-text, or Braille, contact (insert host office phone & email).” Help is available at Accessibility Resource Center or visit the TLP website(opens in new window) to learn how to create accessible documents in PowerPoint, MS Word, PDF, etc.
If you are using multimedia, be sure that you are using captioned versions of online audio, films, videos, etc.
Ensure the event is scheduled in a building and room that are accessible to those who use wheelchairs. Confirm that the accessible parking, entrance, path of travel, emergency exit, and restrooms are unlocked and unblocked during the hours of your event. Is the primary entrance wheelchair accessible? If not, see "Signage," below.
If the event is outside (on grass), are the activities accessible from pavement allowing people with mobility issues to have equal access?
Wheelchair Seating Locations:
Total Seating Capacity | Required Number of Wheelchair Locations |
4-25 | 1 |
26-50 | 2 |
51-300 | 4 |
301-500 | 6 |
Over 500 | 6, plus 1 additional space for each total seating capacity increase of 100 |
Tables:
Tables used for registration, interviewing, information display or other services or goods should be between 28"-34" from the floor to the top of the table. If guests will be seated at the tables, knee space should be at least 27" from the floor to the bottom of the table.
Parking:
Event staff should know that each Chico State lot has designated accessible parking spaces, but also should understand which parking lot is the closest to the event.
Legal Requirements:
The Americans with Disabilities Act (ADA) of 1990 and Section 504 of the Rehabilitation Act of 1973 require that Chico State ensure that its programs, services, goods, and facilities are accessible to individuals with disabilities.