University Budget Office

Transparency & Reporting

The University Budget Office is committed to providing efficient, timely, and accurate budgetary information. This website was created to give students, university employees, and local citizens easy access to comprehensive data and reports and to serve as a one-stop source for information.

  • Campus Budget Plans

    Campus budget information is available by fiscal year. Select the desired financial year to view the available budget document.

  • Student Fee Reports
  • Lottery Information

    The Lottery Program was established in 1984 not as "substitute funds but rather shall supplement the total amount of money allocated for public education in California."

    Lottery Expenditure Guidelines and Program Information

    Lottery Budget (Chico)

  • University Budget Committee (UBC)

    The charge to the Committee is to meet regularly to review the relationship of academic programs and campus budget; to provide timely participation by faculty and students in budget processes; to propose broad strategies for adjusting the academic programs and budget to one another; and to review the effects of their implementation before adoption by the University. ( EM 05-17 )

    More information on the University Budget Committee can be found on the  Academic Senate's(opens in new window)(opens in new window) webpage or by clicking the links below:

  • Campus Department Organization Process


    Campus organizational data is housed in three separate systems of authority. In order for various reports to leverage this organizational data and return consistent results, the three systems must all be kept in sync. This is accomplished via one of the two tickets linked below which allow a user to generate a single ticket requesting a new action and this ticket informs the SMEs for the various systems of authority to all make the necessary update(s).

    These two ticket types or for either the creation of a new department or modification to an existing department.

    ORG – New Department(opens in new window)

    ORG – Change or Update to Existing Department(opens in new window)

    For information needed to submit one of the above tickets please refer to the Organizational Department IT Ticket Guide (PDF)

    This business process guide (BPG) reflects the new definitions, rules, and processes that are used to manage organizational data.

    Department Definitions:

    • Official Campus Department: A business unit that is formally organized and/or separately budgeted. To be considered an Official Campus Department, a department must submit a request specifying the activity and the organizational need to distinguish it from other departments.
    • Campus Group:(Primarily used in Directory): A group that is organized for purposes of performing a function and/or for contact/communications purposes, but which does not meet the same formal criteria or follow the same formal data management processes as Official Campus Departments (i.e., these are “unofficial” groups). A Campus Group must always roll up to a parent Official Campus Department (i.e., a Campus Group cannot roll up to another Campus Group).

    Department Data Elements:

    • DeptID: The shortcode that uniquely identifies the department (Ex. D08600)
    • Short Description: The acronym that uniquely identifies the department. This alpha-only acronym (letters only; no numbers or other characters) must be 2-4 characters in length (Ex. ECC)
    • Description: A 30-character max length name of the department (Ex. Coll Of Engnr Comp Sci&Cnst Mg)
    • Long Description: The fully qualified name of the department is limited to 70 characters max (Ex. College of Engineering, Computer Science, & Construction Management)

    Decisions and Sources of Authority:

    Three IT systems together are considered the collective “source of authority” for Organizational Data for Official Campus Departments are:

    • PeopleSoft Finance, Finance Tree
    • PeopleSoft HR, HR Tree
    • PeopleSoft Campus Solutions, Academic Org Tree (only for Academic Departments)

    *Which to use for decision-making is dependent on the situation.

    Department Trees

    Trees are the method used for organizing structural data and utilize “branches” or “levels” to accomplish this. The campus structure is as follows:

    • Level 1 – Campus
    • Level 2 – Division (Academic Affairs, Student Affairs, etc.)
    • Level 3 – Major Budget Unit (MBU) or College (College of Natural Sciences, Financial Services, etc.)
    • Level 4 – Department (IT Support Services, University Communications, etc.)

    Which tree to use for reporting purposes can be dependent on the use case and it is recommended that before a particular tree is selected for use in a report that the Org Tree Working Group be consulted to provide feedback on the most appropriate tree.

    General Org Data Recommendations

    • Whenever possible, data should be pulled from one of the above three systems of authority rather than another downstream system. E.g. a person’s department information should come from their position data in HR rather than directory.
  • OpenBook Transparency Portal

    In an effort to provide a more inclusive and transparent budget, CSU, Chico is pleased to present our Financial Transparency Portal.  CSU, Chico has partnered with OpenBook(opens in new window) to provide a web-based financial transparency and business intelligence tool that dynamically presents the University's multi-fund basis revenues and expenses.