How to Use the Academic Department Manual
This Academic Department Manual is meant to be a supplement to The University Catalog. The University Catalog is intended to be a comprehensive guide, including all academic requirements, policies and procedures that directly affect students, their faculty, and advisors.
The Academic Department Manual is intended to supplement the catalog, with additional policies and procedures of specific interest to the deans, department chairs, and faculty involved in department, college, or university curriculum and administrative work or projects. Look in the Catalog first, use one of the catalog search tools to locate your specific topic of interest. If it cannot be found in the Catalog, we hope you will find it in the Academic Department Manual.
In case you are unable to locate a topic of interest to you in either document, please bring this to our attention. Direct your suggestions or questions to Curriculum Services in Academic Affairs.
Table of Contents
- Academic Organization
- Administrative Curriculum Processes and Timeline
- Catalog/Curriculum Deadlines
- Centers and Institutes
- Course Additions, Deletions, Changes and Curricular Policy
- CPCR
- Department Chairs
- Discontinuing and Suspending Programs
- Executive Memoranda
- General Education & Cultural Diversity
- Graduation Writing Assessment
- Program Proposals and Modifications
- Published Minor Program Changes
Academic Organization
Administrative Curriculum Processes
Catalog/Curriculum Deadlines
Course Numbering and Accessibility Policies
- Course Numbering
- EM 17-012 Course Numbering Policy
- Course Numbering System and Conventions
- AAO 03-08 Course Renumbering Guidelines
- Accessibility of Instructional Materials - Note: all new courses and new course material will be accessible as of Fall 2008
Centers and Institutes
- EM 20-019: Policy on Oversight of Complementary Units (Including Centers and Institutes)
- Name Changes
- Guidelines: Course Additions, Deletions, Changes, and CPCR (course proposal or change request)
- Guidelines: Enforcement of Requisites/Enrollment Requirements (PDF)
- Course Usage Report
- Course Classification 78 Instructions (PDF)
- Course Classification 78 Form (PDF)
- Intention to Add, Delete, or Change Course(s)
- Model Course Design Examples(opens in new window)
- New Course Proposal (DOC)(opens in new window)
- New Course Subject Matter Area and Abbreviation Requests
- Special Session & May-June Courses
- Special Topics Courses-Information and deadlines
CPCR Login (Course Proposal or Change Request)
CPCR Login
On-campus network or VPN connection required.
Department Chair Duties and Responsibilities
Discontinuing and Suspending Programs
Executive Memoranda
General Education & Cultural Diversity
GE Deadlines
Diversity (USD and GC)
General Education
- EM 19-021 Approval of General Education Program(opens in new window) (Supercedes EMs 18-005 and 10-001)
- EM 17-009 Approval of Writing Across the Curriculum Program
- General Education Curriculum Advisory Board
- Adding a course to GE
- Advanced Course Substitutions
- Major Course Substitutions
- Capstone Course Substitutions
- Writing Intensive Course Substitutions
Questions on GE proposals may be addressed to CAB or Curriculum Services.
Graduation Writing Assessment
- Writing Across the Curriculum and Graduation Writing Assessment Requirement - EM 17-009
- GWAR Course Application Guide and Form
- W/GWAR Course Application (PDF)
- Approved Writing Proficiency (WP) Courses 2009-2010
- Approved Writing Proficiency (WP) Courses 2016-2017
- Guide for Students - Mathematics and Writing Requirements
- University Writing Committee (UWC) Information
Program Proposals and Modifications
New Programs
- Major & Minor Definitions EM 86-01
- New Certificates
- New Degree Program Conceptual Abstract and General Information
- New Degree Proposal Information
- New Degree Proposal Template (DOC)(opens in new window)
- Proposal includes tips for completion and links to required templates
- New Undergraduate Degree Program Signature form (PDF)
- New Graduate Degree Program Signature form (PDF)
- New Degree Proposal Template (DOC)(opens in new window)
- New Minors
- New Options
- New Online Degree Completion Program
Minor Program Changes
Significant Program Changes
- Significant Program Changes
- Name Changes
- Elevating an Option to a full Degree Program (PDF)
- Degree Designation Change (PDF) (e.g., BA to BS)
- Interim Policy for the Use of Digital Technologies in Teaching and Learning: EM 20-020(opens in new window)
- Adding a Self-Support Version of an Existing State-Support Program (PDF)
Published Minor Program Changes
This document is the property of Academic Affairs and maintained by Curriculum Services.