How to Use the Academic Department Manual
This Academic Department Manual is meant to be a supplement to The University Catalog. The University Catalog is intended to be a comprehensive guide, including all academic requirements, policies, and procedures that directly affect students, faculty, and advisors.
The Academic Department Manual supplements the catalog with additional policies and procedures of specific interest to the deans, department chairs, and faculty involved in department, college, or university curriculum and administrative work or projects. If a curriculum policy cannot be found in the Catalog, we hope you will find it in the Academic Department Manual.
If you are unable to locate a topic of interest to you in either document, please bring this to our attention. Direct your suggestions or questions to Curriculum Services in Undergraduate Education and Academic Success.
Table of Contents
- Academic Organization
- Administrative Curriculum Processes and Implementation Timeline
- Catalog/Curriculum Deadlines
- Centers and Institutes
- Course Additions, Deletions, Changes, and Curricular Policy
- Executive Memoranda
- General Education & Cultural Diversity
- Graduation Writing Assessment
- Program Proposals and Modifications
Academic Organization
- Changes in Academic Organization: EM 22-013
- Reorganization Proposal Request(opens in new window)
- Click on Propose New Miscellaneous then choose Academic Reorganization Request from the Request Type dropdown menu. For help with the form, or to request access, please contact Curriculum Services.
- Reorganization Proposal Request(opens in new window)
- Criteria for the Formation of Schools: EM 86-08
- Name Changes
Administrative Curriculum Processes
Catalog/Curriculum Deadlines
- 2025-2026 Deadlines
- 2026-2027 Deadlines (coming soon)
Course Numbering and Accessibility Policies
- Course Numbering
- EM 21-027 Course Numbering Policy
- Course Numbering System and Conventions
- AAO 03-08 Course Renumbering Guidelines
- Accessibility of Instructional Materials - Note: all new courses and new course material will be accessible as of Fall 2008
Centers and Institutes
- EM 20-019: Policy on Oversight of Complementary Units (Including Centers and Institutes)
- Guidelines: Course Additions, Deletions, and Changes
- Guidelines: Enforcement of Requisites/Enrollment Requirements (PDF)
- Course Classification 78 Instructions (PDF)
- Course Classification 78 form (PDF) (also built into the Course Proposal Form)(opens in new window)
- Course Cross-listing Policy
- Intention to Add, Delete, or Change Course(s)
- Model Course Design Examples(opens in new window)
- New Course Subject Matter Area and Abbreviation Requests
- Special Session & May-June Courses
- Special Topics Courses-Information and deadlines
CPCR (Course Proposal or Change Request)
Please note:As of 6/5/2024 CPCR forms will no longer be created.
New courses, course inactivations, or changes to existing courses must be submitted with the new Curriculum Inventory Management (CIM) Course Form(opens in new window). For help with the form, or to request access, please contact Curriculum Services.
Executive Memoranda
General Education & Cultural Diversity
GE Deadlines
Diversity (USD and GC)
US Diversity or Global Cultures status can be requested with a Course Proposal Form. (opens in new window)General Education
- General Education Curriculum Advisory Board
- EM 21-023 Approval of General Education Program
- Adding a course to GE
- Advanced Course Substitutions
- Major Course Substitutions
- Capstone Course Substitutions
- Writing Intensive Course Substitutions
Questions on GE proposals may be addressed to CAB or Curriculum Services.
Graduation Writing Assessment
- Writing Across the Curriculum and Graduation Writing Assessment Requirement - EM 17-009
- GWAR Course Application Guide
- W/GWAR course status can be requested with a Course Proposal Form(opens in new window)
- For help with the form, or to request access, please contact Curriculum Services.
- University Writing Committee (UWC) Members
Program Proposals and Changes
Minor Program Changes
New Programs
- Major & Minor Definitions EM 86-01
- New Blended Bachelor/Master Program EM 23-005
- Proposal Form(opens in new window)
- Click on Propose New Miscellaneous then choose Blended Proposal from the Request Type dropdown menu. For help with the form, or to request access, please contact Curriculum Services.
- Proposal Form(opens in new window)
- New Certificates
- New Degree Program Projection Proposal and General Information
- New Degree Proposal Information
- New Minors
- Elevating an Option to a full Degree Program (PDF)
- Online Program Development Guidance (PDF)
- Adding a Self-Support Version of an Existing State-Support Program (PDF)
- Policy for the Use of Digital Technologies in Teaching and Learning:EM 21-029
Significant Program Changes
Significant program changes include
- significant change to the program's curriculum
- program name change
- adding a new option
- degree designation change
- discontinuing or suspending a program
This document is the property of Academic Affairs and maintained by Curriculum Services.