Employment Opportunities(opens in new window)
Forms, Policies & Procedures
For downloading and opening PDF documents we recommend Chrome browser with Adobe Reader plug-in enabled. Review Knowledge Base articles Enabling Adobe Reader plug-in in Chrome and Opening PDFs from Box.
As you type, only rows with matching text will be shown in the table below. Pressing the escape key will clear the search text. Alternatively, use the arrows in the table headers to sort by title or area/topic.
| Title | Description | Area/Topic |
|---|---|---|
| Academic Calendar (Web Page)(opens in new window) | The Academic Calendar reflects the University's academic semesters and includes the intersession terms (winter and summer). | APSS Academic Calendar |
| Academic Employee Payroll Pathways | A visual guide to help determine the appropriate system to use to pay an academic employee. | Faculty and Academic Student Employee Payroll |
| Academic Personnel Retention Schedule(opens in new window) | Records/Information Retention and Disposition Schedule for academic employee files | Records Retention |
| Accelerated Promotion Report (opens in new window) | A report template for faculty performance evaluations for Accelerated Promotion. | RTP Reports & Signature Pages |
| Accelerated Promotion Signature page(opens in new window) | A signature page template for faculty performance evaluations for Accelerated Promotion. | RTP Reports & Signature Pages |
| Accelerated Tenure Report (opens in new window) | A report template for faculty performance evaluations for Accelerated Tenure. | RTP Reports & Signature Pages |
| Accelerated Tenure Signature Page(opens in new window) | A signature page template for faculty performance evaluations for Accelerated Tenure. | RTP Reports & Signature Pages |
| Additional Employment for AY Faculty Decision Tree(opens in new window) | A decision tree for deciding the appropriate method of compensation for additional employment for faculty employees. | Additional Employment |
| Adjunct Faculty Request Form(opens in new window) | To request approval for a volunteer Adjunct Faculty appointment. | Adjunct Faculty |
| Adobe Sign Electronic Routing (Web Page)(opens in new window) | Quicksteps, Instructional Videos, Templates, and Adobe Sign Video Resources | Adobe Sign |
| Affirmation Statement(opens in new window) | To affirm that new faculty have been informed about the University's retention, tenure, and promotion policies and procedures. | Misc Forms and Documents |
| Application for Leave of Absence Without Pay (PDF) | To apply for a leave of absence without pay for faculty members. | Faculty Leave Information |
| Application for Sabbatical or Difference-in-Pay Leave (PDF) | To apply for a sabbatical or difference-in-pay leave for faculty members. | Faculty Leave Information |
| Application for Sabbatical or Difference-in-Pay Leave Request for Additional or Outside Employment (PDF) | To request approval for additional or outside employment while on sabbatical or difference-in-pay leave for faculty members. | Faculty Leave Information |
| Background Check Procedures | The background check procedures for academic personnel employees. | Recruitment Forms and Sample Documents |
| Business Process Guide-Tracking the Faculty 125% Rule Using the Self-Tracking Faculty Template(opens in new window) | Instructions on completing the faculty self-tracking template to track faculty additional employment. | Additional Employment |
| CalPERS Service Credit Purchase Options (PDF) File from CalPERS website | A Guide to CalPERS service credit purchase options. | Retirement |
Sabbatical Request for Change in Leave of Absence with pay for Faculty(opens in new window) | To request a change in an awarded leave with pay for faculty members. | Faculty Leave Information |
| Chico State Benefits | Benefits Office home page | Benefits & Worker's Compensation |
| Chico State Workers’ Compensation | Workers' Compensation Office home page | Benefits & Worker's Compensation |
| Chico State Open Positions(opens in new window) | Chico State applicant resources for campus job opportunities | HR Application Resources |
| CHRS Temporary Academic Employment Resources | Resources for the CHRS Temporary Academic Employment Module | CHRS |
| Coach Annual Evaluation(opens in new window) | A report template for annual evaluations of coaches. | RTP |
| Collective Bargaining Agreement - Unit 3 CFA | Governs all Chico State faculty (Unit 3 includes tenure track, tenured, lecturers, counselors, coaches and librarians) | Personnel Policies and Procedures |
| Conflict of Interest Form 700(opens in new window) | Faculty in a designated position (e.g., department chair, program manager, CSE project director compensated with AWTU, or other AWTU release/employment that allows you to authorize expenditures/resources, etc.) must complete a Form 700 1) within 30 days of assuming office, 2) by April 1 of each year, and 3) when leaving the designated position. | Faculty Request for Assigned Weighted Teaching Unit |
| Contingent Lecturer Offer Letter Template(opens in new window) | An email offer letter template for lecturers contingent upon a background check, enrollments, and budgetary considerations. This template can also be used for current lecturers. | Recruitment Forms and Sample Documents |
| Contingent Start Pending Background Check Request Form (PDF) | Form to request that a faculty member start while their background check is pending. | Recruitment Forms and Sample Documents |
| CSU Records Retention Schedules(opens in new window) | The CSU's Records Retention and Disposition Policy | Records Retention |
| CSU Salary Schedule(opens in new window) | Office of the Chancellor, Systemwide Human Resources CSU Salary Schedule | Salary Schedule |
| Dean Approved AWTU Memo(opens in new window) | Dean's report of approved faculty Assigned Weighted Teaching Units (AWTU) | Faculty Request for Assigned Weighted Teaching Unit |
| Dean's Recommendation for Department Chair Appointment(opens in new window) | Memo template for Dean's recommendation for a Department Chair appointment | Department Chair |
| Department Chair List 2024-2025 (PDF) | Current Department Chair List | Department Chair |
| Department Constitution And Bylaws Template (PDF) | A template for department constitutions and bylaws documents | Faculty Professional Development |
| Department Standards Approval Sheet (PDF) | Signature approval sheet required to update Department RTP Standards | Department Standards |
| Department Standards Election Form for Probationary Faculty (PDF) | A form for electing the department standards used for evaluations during the probationary period. | RTP |
| Department Standards Review Checklist | A checklist of items to review when submitting updated department standards. | Department Standards |
| Department Standards Template(opens in new window) | A document template for department faculty evaluation standards | Department Standards |
| Electronic RTP (Web Page) | Resources and procedures for Electronic Retention, Tenure & Promotion | Electronic RTP |
| Electronic PAF Year-end File Cleaning (PDF) | Electronic Faculty PAF Management and Year-end Cleaning | Personnel Action File |
| EP&R 76-36 Faculty Workload: Policies and Procedures (PDF) | Faculty Workload: Policies and Procedures | Faculty Workload |
| Faculty Absence Reporting | Information about absence reporting for AY and 12-month faculty employees. | Faculty Absences Information |
| Faculty Additional Employment Request Form (PDF) | An approval form for 2403 and 2359 additional employment appointments. | Additional Employment |
| Faculty Application for Market Salary Increase (PDF) | Form used to apply for a request for a market-based salary increase. | Faculty Form |
| Faculty AWTU Request Process (PDF) | Request process for faculty Assigned Weighted Teaching Units (AWTU) | Faculty Request for Assigned Weighted Teaching Unit |
| Faculty Early Retirement Program (FERP)(opens in new window) | Important facts about participation in the Faculty Early Retirement Program (FERP) and retirement | Faculty Early Retirement Program |
| Faculty Engagement Process(opens in new window) | A business process guide for how to engage or hire faculty from another CSU campus or for another campus to hire a CSU, Chico faculty member | Faculty Engagement |
| Faculty Engagement Resources(opens in new window) | Resources for engaging or hiring faculty from another CSU campus or for another campus to hire a CSU, Chico faculty member | Faculty Engagement |
| Faculty Engagement Statement of Work Form (PDF) | Statement of Work form used for hiring faculty from another CSU campus | Faculty Engagement |
| Faculty Personnel Policies and Procedures (FPPP) | The FPPP defines faculty processes for the effective and fair hiring, development, evaluation, retention, and promotion of a high-quality faculty | Personnel Policies and Procedures |
| Faculty Recruitment Document Retention Procedures (PDF) | Document retention procedures for faculty recruitment | Recruitment Procedures |
| Faculty Reference Check and Employment Verification Form | A form for reference checks and employment verifications for tenure-track or lecturer hires. | Recruitment Forms and Sample Documents |
| AWTU Codes and Definitions (Assigned Weighted Teaching Units) (PDF) | Assigned Weighted Teaching Unit Codes and Definitions (AWTU) | Codes and Definitions for AWTU; Faculty Request for Assigned Weighted Teaching Units |
| Faculty Request for AWTU (Assigned Weighted Teaching Units) (PDF) | Request form for faculty Assigned Weighted Teaching Units (AWTU) | Faculty Request for Assigned Weighted Teaching Unit faculty Request for Assigned Weighted Teaching Units |
| Faculty Self-Tracking 125% Template(opens in new window) | Tool to assist faculty in tracking the 125% limitation on additional Employment. | Additional Employment |
| Faculty/Staff Calendar 2024-2025 (PDF) | Current Year Faculty and Staff Calendar | Calendar |
| Faculty Stipend for Training and Professional Development Request Worksheet(opens in new window) | Excel Worksheet to request a faculty stipend payment for training and professional development. | Stipend for Training and Professional Development |
| Faculty Training and Professional Development Stipend Procedure(opens in new window) | Procedure for paying faculty stipends for training and professional development. | Stipend for Training and Professional Development |
| FERP Sick Leave Carry Over (PDF) | A form for faculty to elect to carry-over sick leave hours into a FERP appointment. | Retirement |
| GA/TA/ISA Description of Duties Form (PDF) | A form to outline duties and weekly hours for Unit 11 employees (GA /TA / ISA). This information on this form must be included with Unit 11 appointments. | Academic Student Employee Forms |
| Guidelines and Best Practices for Peer Observations of Teaching (PDF) | Guidelines for peer observations of teaching - scheduling, purposes, and best practices. | RTP |
| Guidelines for Hiring Substitutes(opens in new window) | Guidelines for hiring faculty substitutes (short-term and long-term substitutes) | Substitutes |
| HR Calendars/Payroll Information(opens in new window) | Human Resources Calendars, Deadlines, and Schedules | Human Resources |
| Information for 12-mo. Faculty and Department Chairs (PDF) | Information for 12-mo. Department Chairs on changes to workdays, vacation, absence reporting, and pay. | Department Chair |
| Item Into Personnel File Memo (PDF) | A memo template to send to faculty when adding items to the PAF. | Personnel Action File |
| Lecturer Range Elevations | Process information and application instructions for the lecturer range elevation process. | Lecturer Range Elevations |
| Lecturer Range Elevation Application (PDF) | Application for a lecturer range elevation. | Lecturer Range Elevations |
| Lecturer Range Elevation Box Guide for College Staff (PDF) | A guide for college staff for managing lecturer range elevation applications in Box. | Lecturer Range Elevations |
| License and Certification Tracking Process (PDF) | Faculty Affairs process to track all required faculty licenses and certifications. | Licensing and Certifications |
| Moving and Relocation Form(opens in new window) | Approval Request for Moving and Relocation (M&R) allocations. | Recruitment Forms |
| Nepotism Information(opens in new window) (box folder) | Agreement form and procedures regarding the University's nepotism policy | Nepotism |
| Notification of Intent to FERP (PDF) | A form to notify the University that a faculty member intends to participate in the Faculty Early Retirement Program. | Faculty Early Retirement Program |
| Outside Employment Disclosure Form (Appendix G (PDF)) | A form for Unit 3 faculty to disclose outside employment to their Dean. | Outside Employment |
| PAF Guidelines (PDF) | A guideline of what documents should be placed into a faculty Personnel Action File (PAF) and what sections should be included. | Personnel Action File |
| Periodic Evaluation of Lecturer Faculty Report(opens in new window) | A report template for periodic evaluations of temporary faculty. | RTP Reports & Signature Pages |
| Periodic Evaluation of Lecturer Faculty Signature Page(opens in new window) | A signature page template for periodic evaluations of temporary faculty. | RTP Reports & Signature Pages |
| Periodic Evaluation of Tenure Track Faculty Report(opens in new window) | A report template for periodic evaluations of tenure-track faculty. | RTP Reports & Signature Pages |
| Periodic Evaluation of Tenure Track Faculty Signature Page(opens in new window) | A signature page template for periodic evaluations of tenure-track faculty. | RTP Reports & Signature Pages |
| Periodic Evaluation of Tenured Faculty Report (a.k.a 5 Year Review)(opens in new window) | A report template for periodic evaluations of tenured faculty. | RTP Reports & Signature Pages |
| Periodic Evaluation of Tenured Faculty Signature page (a.k.a 5 Year Review)(opens in new window) | A signature page template for periodic evaluations of tenured faculty. | RTP Reports & Signature Pages |
| Pre-Retirement Time Base Reduction Program Request Form (PRTB) (PDF) | Application for the pre-retirement program. | FERP Time Base Reduction Form |
| Procedure for Recommending a Tenure-Track Hire for a Campus Lecturer Under CBA 12.22.c | The Procedure for recommending a tenure-track hire for a campus lecturer who has received a tenure-track offer from another university. | Personnel Policies and Procedures |
| Promissory Note (PDF) | A promissory note for faculty leaves with pay. | Faculty Leave Information |
| Promotion Report(opens in new window) | A report template for promotion performance evaluations for tenure-track & tenured faculty. | RTP Reports & Signature Pages |
| Promotion Signature Page (opens in new window) | A signature page for promotion performance evaluations for tenure-track & tenured faculty. | RTP Reports & Signature Pages |
| R03 and R11 Separations Procedures(opens in new window) | Separation procedures to end pay for Unit 3 and Unit 11 Employees with end dates. | Separations |
| Recommendation for Emeritus Status (PDF) | A form to complete for a department to recommend a faculty member for Emeritus status. | Emeritus |
| Re-employment Rights for Three-Year Appointed Temporary Faculty Memo Template | A notification memo for re-employment rights for three-year appointed temporary faculty per CBA 38.48. | Misc Forms and Documents |
| Reference Request Approvals for Faculty or Unit 11 Employees | Information about the CSU reference approval policy and procedures for requesting approvals to provide references for faculty or academic student employees. | Personnel Policies and Procedures |
| Request for Change in FERP Period of Employment (PDF) | A faculty member's request to change a period of employment in the Faculty Early Retirement Program | Faculty Early Retirement |
| Request for CSU, Chico Faculty Engagement Statement of Work Form (PDF) | Statement of Work form used when another campus is hiring faculty from CSU, Chico. | Faculty Engagement |
| Request for Information Following Faculty Leave Form (PDF) | A form to be completed by faculty members returning from professional leaves to provide information about the work accomplished while on leave. | Faculty Leave Information |
| Request for Use of Professional Development Funds Form (PDF) | A form for faculty members to complete to request the use of professional development funds from their Chair and Dean. | Faculty Professional Development |
| Request Form to Extend Probationary Period (PDF) | Extend Probation due to faculty leaves. | Misc Forms and Documents |
| Retention Report(opens in new window) | A report template for retention performance evaluations for tenure-track faculty. | RTP Reports & Signature Pages |
| Retention Signature Page (opens in new window) | A signature page template for retention performance evaluations for tenure-track faculty. | RTP Reports & Signature Pages |
| Retired Annuitant Approval Form (PDF) | Form needed to hire a faculty retired annuitant. The approval form should be completed by the hiring Department and routed in Adobe Sign for approval before appointment or work begins. | Retired Annuitant |
| RTP 10-Day Notice Template(opens in new window) | Retention, Tenure & Promotion Faculty notification of report and recommendations notification memo | RTP |
| RTP Checklist (PDF) | Retention, Tenure & Promotion Faculty Evaluation Process checklist for College/Dept/Unit Use | RTP |
| RTP Deadline Calendar 2025-2026 (PDF) | Current Academic Year RTP Deadline Calendar | RTP |
| Sample Classroom Visitation Evaluation Form (PDF) | A sample classroom visitation evaluation form for faculty evaluations. | RTP |
| Sample Classroom Visitation Summary Form (PDF) | A sample classroom visitation summary form for faculty evaluations. | RTP |
| Sample Dossier (DOC) | An example format of a new faculty dossier. | RTP |
| Sample E-mail /Letter to Probationary Faculty Undergoing Periodic Evaluation (PDF) | A communication template for probationary faculty undergoing a periodic evaluation. | RTP |
| Sample E-mail /Letter to Temporary Faculty Undergoing Periodic Evaluation (PDF) | A communication template for temporary faculty undergoing a periodic evaluation. | RTP |
| Sample E-mail /Letter to Tenured Faculty Undergoing Periodic Evaluation (DOC) | A communication template for tenured faculty undergoing a periodic evaluation. | RTP |
| Sample Minutes of Candidate /Committee Interview(opens in new window) | Sample minutes of a personnel committee interview with a faculty member undergoing an evaluation. | RTP |
| Search Summary Form | A form to summarize the details of a completed tenure-track faculty search. | Search Summary Form |
| Special Consultant Resources(opens in new window) | Resources and forms for requesting Special Consultant appointments | Special Consultant Documentation |
| Special Consultant Agreements for Faculty Instructions | Instructions for completing Special Consultant Agreements for faculty employees. | Special Consultant Documentation |
| Staff - New Faculty Appointment Approval Email Template | An email template to request approval to hire an existing staff or MPP employee for a faculty appointment. | Recruitment Forms and Sample Documents |
| Substitute Appointment of a Teaching Associate(opens in new window) | A guide for how to enter substitute teaching associate appointments in the CHRS TAE module. | Substitutes |
| Teaching Associate Time-Base Table (PDF) | Time-base table for Teaching Associate class codes 2353 (AY) and 2354 (12-month) | Academic Student Employee Forms |
| Tenure Report(opens in new window) | Report template for faculty performance evaluations for Tenure | RTP Reports & Signature Pages |
| Tenure Signature Page(opens in new window) | Signature page template for faculty performance evaluations for Tenure | RTP Reports & Signature Pages |
| Unit 3 Salaries-AT A GLANCE 2024-2025 (PDF) | A visual representation of the Unit 3 faculty salary ranges for the 2024-2025 academic year. | Faculty Salaries |
| Updating Education/Degree Level Information(opens in new window) | Process for steps needed to view and update your highest education level in PeopleSoft HR Program | Education Level |
| Volunteer Resources | Volunteer POI Request Department Initiation (Softdocs Form) | Faculty Volunteers |
