Faculty-Led Trips (FLT) are non-credit bearing international trips. Additional information regarding Faculty-led Trips can be found below. The deadline to submit a faculty-led Trip preliminary proposal is approximately sixty (60) days prior to departure.
Step 1: Prior to submitting a Program Proposal via TREK
1. Faculty proposing a faculty-led study abroad trip must review the following resources before submitting the proposal:
- US Department of State for travel warnings and other information on student travel to the region and CSU High Hazard List.(opens in new window)
- Center for Disease Control to learn more about health risks in the host country
- The host country’s embassy website for information on student visas and restrictions on travel (if any)
- Review the Faculty Travel information on the Office of Risk Management's website.
2. Confirm the support of your department chair and college dean.
Step 2: Submit program proposal via TREK for review by the Study Abroad Advisory Sub-Committee
- Click “apply now” on the TREK Faculty-Led Trip Proposal website and sign-in/authenticate through the CSU, Chico portal.
- Complete the online TREK trip proposal documents including the following questionnaires for review by SAAC:
- Faculty-Led General Information
- Faculty-Led Health, Safety and Risk Management
- Faculty-Led Student Roster and Emergency Contact Information
- Faculty-Led Itinerary and Travel Logistics
After the above questionnaires are complete, faculty should notify the SAE Coordinator who will notify the sub-committee that the proposal is ready for review.
The Study Abroad Advisory Sub-Committee will review your trip proposal and will notify you once your Trip has been approved, or if further clarification is needed. The proposal and supporting documents will be sent to Provost for final review and approval. SAE Coordinator will inform faculty once the program receives official approval from the Provost. Note that official recruitment of students or travel planning should not occur until after the Trip has been reviewed and approved.
Step 3: After Program Proposal Approval
- Submit Travel Request to your direct superior at least 45 days prior to travel.
- Review the Chico Faculty Leader Handbook(opens in new window), Guidelines for Developing an Emergency Action Plan (PDF) and Emergency Response Procedures for Faculty (PDF) prior to departure.
- Ensure all travelers (including yourself) have registered with the US Department of State's Smart Traveler Enrollment Program (STEP) prior to departure.
- Work with the Risk Management Office to ensure all travelers have secured the required CSU foreign travel insurance.
- Upon Arrival, complete the On-Site Contacts and Meeting Location Form (PDF) with students.
- Complete the Incident Assessment Form (PDF) if any incidents occur while abroad.
- Assure you have the DUO Mobile app(opens in new window) on your mobile device. Having the app notification vs. the calling function will come in handy when you need to access any Chico State platforms from overseas, including TREK and the Wildcat Portal.
Contact the Office of Risk Management or Office of International Education if you have questions.
For credit-bearing programs, also known as Faculty-Led Programs (FLP)(opens in new window), the deadline to submit a faculty-led program preliminary proposal is approximately one academic year prior to departure. FLPs must be reviewed by the campus’ Study Abroad Advisory Committee and be approved by the department chair and college dean for the academic department offering the program, the Office of International Education, the campus Risk Manager, and the Dean of Professional & Continuing Education when offered as a self-support program.
