Chico State Enterprises
Our Office

Chico State Enterprises
25 Main Street, Suite 103
530-898-6864
530-898-6804 - Fax

Summer Hours
7:00a.m.–5:30 p.m.
Monday–Thursday

Mailing Address
Chico State Enterprises
25 Main Street, Suite 203
Chico, CA 95928-5388

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CSE Announcements

All CSE employees, project directors, and authorized signers on CSE accounts receive CSE Announcements via email and cannot opt-out.

  • If you are no longer an active CSE employee, please notify CSE Human Resources via email.
  • If you are no longer a project director and would like your name removed, or wish to add administrative staff to the distribution list, please email CSE Announcements with appropriate instructions.

2026 Announcements

MAY
  • CSE Administration Summer Operations Schedule (5/20/26)

    Dear Campus Colleagues,

    In alignment with the campus summer schedule, Chico State Enterprises (CSE) Administration will observe
    a 4/10 summer work schedule during the 2026 Summer Break. The CSE summer work schedule will begin
    on Sunday, May 31, 2026, and continue through Saturday, August 15, 2026.

    During this time, CSE Administration staff will be available Monday through Thursday from 7:00 a.m. to
    5:30 p.m., both onsite at 25 Main Street and through virtual operations. Offices will be closed on Fridays
    throughout the summer.

    CSE Administration offices will also be closed in observance of the following holidays:

    • Thursday, June 18, 2026 — Juneteenth Holiday
    • Thursday, July 2, 2026 — Independence Day Holiday

    If you have any questions, please contact CSE Receptionist Dina Snapp at (530) 898-6864 or
    drsnapp@csuchico.edu.

    Thank you.

    CSE Administration

  • Timekeeping and Recording of Hours Worked for CSE Non-Exempt Employees (5/20/26)

    This announcement serves as a reminder that all hourly/non-exempt employees are required to accurately record all hours worked in compliance with California labor laws and Chico State Enterprises (CSE) policy.

    Employees must clock in at the beginning of their scheduled shift and clock out at the end of their shift, including for all meal periods. Employees are also required to accurately record any overtime hours worked. Working “off the clock” or banking hours for later use is strictly prohibited.

    Please remember the following guidelines:

    • Record your actual start and end times each workday.
    • Clock in and out for all required meal breaks.
    • Clock out when leaving the workplace for personal appointments or personal business during scheduled work hours and clock back in upon returning.
    • Obtain supervisor approval before working overtime; however, all hours worked must still be accurately reported and paid.
    • Immediately notify management of any timekeeping errors so corrections can be made promptly.

    California labor law requires employers to maintain accurate records of employee work hours, meal periods, and wages. Falsification of time records may result in disciplinary action, up to and including termination of employment.

    Thank you for your cooperation in maintaining accurate payroll and compliance practices. If you have any questions regarding timekeeping procedures, please contact your supervisor or CSE Human Resources at csehr@csuchico.edu.

    Thank you.

    CSE Human Resources and Payroll

  • FY 25/26 Year-End Closing Reminders and Transaction Due Dates (5/6/26)

    SUMMARY OF TRANSACTIONS and DUE DATES:

    • Softdocs Approved Requests to (AP) for Student Financial Aid Payments | Due by 5/29/26 | 5:00 p.m.
    • Check Requests to (AP) for Transfers of Support | Due by 6/11/26 | 5:00 p.m.
    • P-Card Purchases | Due by 6/15/26 | 5:00 p.m.
    • Purchase Order (PO) Requests for FY 25/26 | Due by 6/15/26 | 5:00 p.m.
    • Requests to Cancel a PO or Disencumber a PO Balance | Due by 6/24/26 | 5:00 p.m.
    • June P-Card Packets | Due by 6/25/26 | 5:00 p.m.
    • Deposits (incl. funds due back from Excess Travel Advances) | Due by 6/30/26 | 2:00 p.m.
    • Petty Cash Replenishment | Due by 6/30/26 | 2:00 p.m.
    • Check Requests (no financial aid payments), Invoices on Purchase Orders, Uncleared Travel Advances for Trips ending on or before 6/30 with no funds due back | Due by 7/08/26 |5:00 p.m.
    • Transfer Request Forms | Due by 7/08/26 | 12:00 p.m.
    • Invoice Requests | Due by 7/09/26 | 12:00 p.m.

    The fiscal year (FY) ends Tuesday, June 30, 2026, for Chico State Enterprises (CSE) and The University Foundation (UF) at Chico State. The year-end close brings a significant increase in the volume of financial activity. To ensure transactions are appropriately recorded in FY 25/26, timelines are provided below that will allow for adequate processing time. Thank you for your adherence to these important deadlines.

    1.  Last Date for Accounts Payable (AP) to receive (Spring 26 and Summer 26 using FY25/26 funding) approved Soft Docs requests for Student Financial Aid Payments – Due by 5:00 p.m. on 5/29/26 - Calendars

    REMINDER: CSE AP can no longer directly issue payment to students that is considered financial aid or reimburse another payee (Chico State/CSU employee) for student financial aid paid on behalf of students.

    2.  Check Requests to transfer FY 25/26 support to Chico State from CSE/UF or to/from CSE and UF – Due by 5:00 p.m. on 6/11/26
    • To transfer support to Chico State from CSE/UF use object code 91000. The check request must contain an explanation/backup to support the transfer and Chartfield receipting instructions for Cashiering. Please email Financial Accounting and Reporting at FAR@csuchico.edu to assist with receipting instructions.
    • To transfer support between (to and from) UF and CSE use object code 91100. The check request must contain a brief explanation of the transfer request and receipting instructions (project-object code 69100). A Transfer Request form is not required as additional backup.
    3.  P-Card Purchases – Due by 5:00 p.m. on 6/15/26
    • P-Card purchases for FY 25/26 must be made no later than 5:00 p.m., Monday, 6/15/26. Purchases may take up to four days to post to your account.
    • Prior approval from Procurement Services is required to make purchases between 6/16 and 6/23/26 for FY 25/26.
    • P-Card purchases can resume on 6/24/26 and will be recorded in FY 26/27.
    4.  Purchase Order (PO) Requests for FY 25/26 – Due by 5:00 p.m. on 6/15/26

    Purchase order requests for FY 25/26 are due to CSE Procurement Services at csepo@csuchico.edu by 5:00 p.m., Monday, 6/15/26.

    Each PO request must include:

    5.  Requests to Cancel a PO or Disencumber a PO Balance – Due by 5:00 p.m. on 6/24/26

    Please email any requests to cancel a PO or disencumber a remaining PO balance to csepo@csuchico.edu by 5:00 p.m., Wednesday, 6/24/26.

    Include the following in your request:

    • The PO number
    • A brief explanation of the reason for the request
    • Approval from an approving official (project director or designee)

    Please copy your Sponsored Program analyst, if applicable.

    6.  June P-Card Packets – Due by 5:00 p.m. on 6/25/26

    June P-Card packets are due by 5:00 p.m., Thursday, 6/25/26 or earlier. While reconciliation can be completed before the cycle end date, please confirm all charges are posted to your US Bank statement prior to your submission.

    Once ready, please compile the statement, itemized paid receipts, and all supporting documentation as one digital file for signature(s) via Adobe Sign. Then, submit the signed and reconciled packet via the CSE Drop Box for Monthly P-Card Packets. 

    7.  Deposits (including funds due back from Excess Travel Advances) – Due by 2:00 p.m. on 6/30/26
    • Deposits related to FY 25/26 activity must be received in-person by 2:00 p.m., Tuesday, 6/30/26.
    • To schedule an appointment, please email CSE Accounts Receivable (AR) at cseaccountsreceivable@csuchico.edu prior to 6/30/26.
    • A travel advance is cleared with:
    • A Deposit Slip (PDF)
    • Supporting travel documentation, including:
      • Travel Expense Claim form
      • Itemized paid receipts
      • Evidence of travel (e.g., boarding pass for flight purchases)
    • Checks should be made payable to CSE or UF, depending upon which entity/project paid that advance.
    8.  Petty Cash Replenishment – Due by 2:00 p.m. on 6/30/26

    Petty Cash Custodians – Please submit receipts and backup for petty cash expenditures to CSE AR at cseaccountsreceivable@csuchico.edu by 2:00 p.m., 6/30/26.

    9.  Check Requests, Invoices on Purchase Orders, Uncleared Travel Advances for Trips ending on or before 6/30 with no funds due back – Due by 5:00 p.m. on 7/08/26
    a.  Check Requests to pay vendor invoices and employee reimbursements are due to AP by 5:00 p.m., Wednesday, 7/08/26.
    • Do not combine FY 25/26 and FY 26/27 activity on the same check request, unless the travel date crosses the fiscal year. In such cases, submit one check request for each fiscal year.
    • CSE AP can no longer pay students’ financial aid directly or reimburse another payee for student financial aid.
    • Vendor invoices (and related agreements) should be billed to CSE/UF (not Chico State)

    Visit CSE’s Check Request Inboxes (located near the bottom of webpage) for submission instructions.

    b.  Invoices on Purchase Orders: Requests to pay invoices on POs for FY 25/26 activity are due to CSE via csepo@csuchico.edu by 5:00 p.m., Wednesday, 7/08/26. A check request is not required. Approval to pay from an authorized signer(s) is required; two approvals are required to pay from UF annual fund projects starting with 20XXXXXXX.

    Recommendation (for a. and b. above):

    • Please contact vendors before 7/08/26 if invoices have not been received for goods delivered or services rendered as of today’s date or by 6/30/26 (FY 25/26 activity).
    c.  Uncleared Travel Advances: Travel advances are cleared from the following methods when funds are not due back from the traveler - Due by 5:00 p.m. on 7/08/26:
    • No payment due; advance needs to be cleared: Submit a Transfer Form (PDF) with supporting documentation to CSE Finance at csefinance@csuchico.edu and type “travel advance clearing” in the subject line. If the P-Card was the only method of payment used and no reimbursement will be claimed, please attach a copy of the related P-Card packet. Travel advances (14020) should be cleared within ten days of travel. AP will review advance clearing documentation and follow-up, as needed. 
    • Amount due to the traveler: Clear the outstanding advance by submitting a Check Request (PDF) to reimburse the traveler (payee). Include all supporting documentation, such as:
      • Travel Expense Claim form
      • Itemized paid receipts
      • Evidence of travel (e.g., boarding pass for flights) 

    Visit CSE’s Check Request Inboxes (located near the bottom of webpage) for instructions on where to submit check requests.

    Reminder: See the instructions and deadlines above for submitting check requests for student financial aid to campus, processing transfers of support to Chico State from CSE/UF and between CSE and UF, and clearing excess travel advances due back from the traveler.

    10.  Transfer Request Forms – Due by 12:00 p.m. on 7/08/26

    Please submit transfer forms for FY 25/26 activity to csefinance@csuchico.edu by 12:00 p.m., Wednesday, 7/08/26, to correct a transaction posted in error or to transfer funds.

    11.  Invoice Requests – Due by 12:00 p.m. on 7/09/26

    Please submit customer invoice requests to cseaccountsreceivable@csuchico.edu by 12:00 p.m., Thursday 7/09/26, for goods and/or services provided by CSE or UF as of 6/30/26.

    Thank you in advance for your cooperation.

    The CSE Finance and Accounting Team

  • CSE Board-Approved Policies: Conflict of Interest, Insurance and Risk Management (5/5/26)

    The Chico State Enterprises (CSE) Board of Directors (Board) has approved two CSE policies, effective April 28, 2026:

    The Conflict of Interest Policy establishes standards and procedures for identifying, disclosing, reviewing, and managing actual or potential conflicts of interest involving CSE Board members, officers, key management personnel, employees, and principal investigators.

    The Insurance and Risk Management Policy establishes how CSE manages risk through insurance, contractual protections, and risk evaluation practices to safeguard people, assets, and operations while ensuring compliance with California State University (CSU) and Chico State requirements.

    These policies are now available in the CSE Policies Library. Questions may be directed to Chelsie Jensen, CSE Corporate Compliance Officer, regarding the Conflict of Interest Policy, and to Susan Podesta, Director of Sponsored Contracts and Risk Manager, regarding the Insurance and Risk Management Policy.

    Thank you,

    CSE Administration

  • Final Paychecks for Graduating CSE Student Employees (5/5/26)

    If your project employs students who are graduating or will no longer be working for Chico State Enterprises (CSE), you will need to submit Human Resources and Payroll documents at least five business days prior to the student employee’s last day of work to allow sufficient time to produce the final paycheck. Required documents are listed below and should be submitted via our secure drop box: Separation of EmploymentDocuments Submissions.

    Consistent with California Labor Code, at least five business days prior to the employee’s last day of work also provides the legally required notice period.

    Questions should be directed to CSE Human Resources at csehr@csuchico.edu or CSE Payroll at csepayroll@csuchico.edu.

    Thank you,

    CSE Human Resources and Payroll

  • Update on Indirect Cost (IDC) Rates (5/5/26)

    Please see below for important updates on indirect cost (IDC) rates.

    State-Funded Projects (CSU Rate)

    • The IDC rate for state-funded projects will increase from 35% to 40% of Modified Total Direct Costs (MTDC) for all new proposals with a project start date of July 1, 2026 or after.
    • This reflects the final step in the CSU/UC planned rate schedule.
    • Off-campus projects remain at 25% MTDC.
    • Some state agencies may cap IDC below 40%. In these cases, an exception approval from the Chancellor’s Office is required and will be coordinated by your development specialist.

    Federal Awards (Grants & Contracts)

    • Chico State and Chico State Enterprises(CSE) have finalized a new Negotiated Indirect Cost Rate Agreement (NICRA) with our cognizant federal agency. The indirect cost rates are as follows and apply to new proposals with a project start date of July 1, 2025, or after:
      • 42.5% MTDC (on-campus)
      • 19.5% MTDC (off-campus)

    Updated Subaward IDC (Federal Awards)

    • IDC will be applied to the first $50,000 of each subaward (previously $25,000).
    • Applies to new proposals with a project start date of July 1, 2026, or later.

    Summary

    • State projects: 40% MTDC (on-campus); 25% MTDC (off-campus)
    • Federal projects: 42.5% MTDC (on-campus); 19.5% MTDC (off-campus)
    • Federal subawards: IDC applied to first $50,000

    Please direct questions to Julie Jessen, CSE’s Director of Grant Development and Pre-Award Services, at jjessen@csuchico.edu.

    Thank you,

    CSE Grant Development Team

APRIL
  • New Research Security Training Requirement for Federal Proposals (4/10/26)

    Dear Project Directors and Senior/Key Personnel,

    Federal research sponsors are implementing new Research Security Training (RST) requirements under the CHIPS and Science Act and National Security Presidential Memorandum-33 (NSPM-33). These requirements apply to project directors/principal investigators and other senior/key personnel involved with federally funded research proposals and awards.

    Agencies currently implementing or enforcing these requirements include, but are not limited to, the National Science Foundation (NSF), National Institutes of Health (NIH), Department of Energy (DOE), Department of Defense (DOD), U.S. Department of Agriculture (USDA), and National Aeronautics and Space Administration (NASA). Additional federal sponsors may adopt or expand these requirements.

    To support compliance, Chico State Enterprises (CSE) is implementing a centralized RST process to support access to required training.

    Who Must Complete Training

    RST is required for the following, as defined by the sponsoring agency:

    • Principal Investigators (PIs)/Project Directors
    • Co-Investigators
    • Other individuals designated as senior/key personnel, including any senior/key subaward personnel

    Project directors are responsible for ensuring that all applicable personnel have completed required training. Your CSE development specialist will work with you to identify any need for RST, assign the training, and communicate with affected personnel.

    Training Requirements and Timing
    • RST must be completed within 12 months prior to proposal submission. To avoid time constraints with proposal deadlines, CSE recommends completing the training early if you intend to apply for grant funding from any of the implementing federal agencies listed above.
    • Training takes approximately one hour.
    Proposal Submission Requirement

    Proposals may not be submitted until all required personnel have completed RST.

    Federal agencies require institutions to certify compliance at the time of proposal submission. CSE must be able to verify training completion prior to submission. 

    New Personnel

    Personnel added to a project in a senior/key role must complete RST prior to participating in the project or within sponsor-required timelines.

    Ongoing Compliance

    RST must be maintained in accordance with sponsor requirements. Additional verification or updates may be required during the award lifecycle (e.g., when personnel changes occur or during sponsor review processes).

    Documentation

    CSE will maintain official records of training completion. Personnel should retain certificates for their own records.

    Effective Date

    This requirement is effective immediately for new proposals and will apply to all proposals submitted in accordance with sponsor implementation timelines.

    Why This Matters

    Failure to comply may result in proposal delays, rejection, or institutional noncompliance with federal requirements.

    Access and Questions

    To obtain access to RST and have questions answered contact Julie Jessen, Director of Grant Development and Pre-Award Services at jjessen@csuchico.edu. 

    Thank you for your cooperation as we implement this process to meet federal requirements.

    The CSE Proposal Development Team and CSE’s Corporate Compliance Officer

MARCH
  • Summer 2026 Alternative Workweek: Please Respond by Friday, March 20, 2026 (3/3/26)

    Dear CSE Employees,

    Please be advised that Chico State Enterprises (CSE) is offering Centers/Projects an opportunity to participate in an “alternative workweek” during the 2026 Summer Break (May 31 – August 15). An alternative workweek is a legally compliant scheduling arrangement that allows employees to work more than eight hours in a day without earning overtime, as long as the total hours are distributed over fewer than five days in a week or within a 10-day period over two weeks.

    Below is a brief overview of the steps necessary to comply with employment law when enacting an alternative workweek schedule:

    1. Identify the affected work units (e.g., division, department, job classification, physical location, etc.).
    2. Define the alternative workweek schedule (e.g., four 10-hour days).
    3. Distribute a written disclosure.
    4. Hold at least one meeting 14 days prior to voting.
    5. Hold a secret ballot election. To adopt an alternative workweek schedule, it must pass by a 2/3 vote. Exempt employees in the unit do not vote.
    6. Submit results of the election to the Department of Industrial Relations Office of Policy no later than 30 days prior to the start of the alternative workweek schedule.

    If your work unit is interested in adopting an alternative workweek for Summer 2026, please email CSE Human Resources (HR) at csehr@csuchico.edu no later than 5:00 PM on Friday, March 20, 2026. If we do not hear from your work unit by this date, your employees will be unable to participate in the voting process and will be subject to the applicable overtime regulations during the summer.

    If you have any questions regarding this Announcement, please email CSE HR at csehr@csuchico.edu.

    Thank you.

    The CSE Human Resources Team

FEBRUARY
  • Payments to Students Decision Tree and Forms Update (2/13/26)

    Dear CSE Project Directors and Campus Colleagues,

    A Payments to Students Decision Tree and Legend (PDF) is now available on the CSE Payments to Students webpage. This tool is intended to assist Chico State and Chico State Enterprises (CSE) employees in determining the appropriate payment category and understanding how to request, process, and report student payments. 

    The tool includes: 

    • Notations referencing legend definitions
    • Links to relevant departments, Softdocs, and CSE forms and policies

    In addition, the following new and revised forms have been published on the CSE website:

    Please use the Payments to Students Decision Tree as a reference to help ensure that student payments are processed accurately and in a timely manner.

    Questions regarding Chico State student financial aid payments should be directed to the Financial Aid and Scholarship Office. All other questions should be directed to your CSE analyst or CSE Accounts Payable.

    Thank you.

    Chico State Enterprises Administration and Financial Aid and Scholarship Office

  • CSE Board-Approved Policy: Policy on Policies (2/11/26)

    Dear CSE Colleagues,

    The Chico State Enterprises (CSE) Board of Directors has approved CSE’s Policy on Policies (PDF), effective January 27, 2026.

    This policy establishes a clear framework for how CSE policies are developed, reviewed, approved, and maintained, and clarifies roles and responsibilities in the policy governance process.

    Guided by this policy, CSE is conducting a comprehensive review of all existing policies to ensure they are current, consistent, and appropriately maintained. This framework will guide the creation of new policies, as well as the review, update, or retirement of existing policies.

    The policy is now available on CSE’s Policies, Procedures, and Forms Library.

    Questions may be directed to Chelsie Jensen, CSE’s Corporate Compliance Officer.

    Thank you,

    CSE Administration

  • Updated 2026 Mileage Log to Improve Reimbursement Processing (2/11/26)

    Dear Campus Colleagues, 

    A new 2026 Mileage Log is now available and is the required form for all mileage reimbursements for travel occurring on or after January 1, 2026. The updated form reflects the current reimbursement rate of 72.5 cents per mile.

    The revised form also includes fields for travel times and “From” and “To” addresses. These additions support accurate mileage allowability determinations, reduce follow-up requests, and help Accounts Payable process reimbursements more efficiently and consistently in accordance with applicable policies and compliance requirements.

    If you have any questions or concerns, please contact Accounts Payable Manager Jordan Smead at jsmead@csuchico.edu.

    Thank you for your understanding and cooperation.

    CSE Accounts Payable

JANUARY
  • CSE FY 24-25 Annual Summary (1/28/26)

    Dear Campus Community,

    I am pleased to share Chico State Enterprises’ (CSE) Annual Summary for Fiscal Year 2024–25. This publication highlights key accomplishments and noteworthy projects as well as our team’s continued commitment to supporting the University’s mission through responsible stewardship, strong partnerships, and ongoing improvement.

    I invite you to review the Annual Summary to learn more about CSE and the remarkable work completed in FY 24-25.

    Thank you for your engagement and support.

    Russ Wittmeier
    Interim Executive Director & Human Resources and Payroll Director

2025 Announcements

2024 Announcements

2023 Announcements

2022 Announcements

2021 Announcements

2020 Announcements

2019 Announcements